MonteSanoVillageSteeringCommitteeMeeting

February23,2015

ThesteeringcommitteewascalledtoorderbyDeliaSiegristat7:00p.m.atMonteSanoBaptistChurch.
ThemeetingwaspostponedfromFebruary16,2015duetoicyweatherconditions.

SteeringCommitteeMembersinattendance:
DeliaSiegrist
LeelaDevere
PamPatrick
ElsiePeterson
FrancesCerro
GinaBain

SubCommitteeMembersinattendance:
JohnAllen

Visitorsinattendance:
KyleSiegrist

JohnAllen

JenniferElam
SoosWeber
DonneGullion

Welcome
DeliathankstochurchandJenniferandDonneforsettingupameetingspace.
Deliaintroducedthegoalsforthismeeting:
o Sharewhatpresentcommitteeshavedone
o Adoptmissionstatement,FAQinfosheet
o Discusssurvey
o Discussmottoandlogo
o Formnewcommittees

OldBusiness
MonteSanoVillageisnowincorporated.MSVillagehasaphone,apostofficebox,anewcorporate
bankingaccountandownstwowebaddressesforMSVillage(.comand.org).

Minutesfromlastmeetingapproved.

FinanceCommittee(BobCrook,chair)
o Notreasurersreport
o Delianotedthatfundscollectedwere
about
$1800.
o Havespent$525onvariousexpensessuchasincorporationfees,phone,bankaccount,
POBoxand
webexpenses.

SewaneeTrip
RepresentativesfromMSVtraveledtoSewaneetotalktotheirvillagestaff.They
haveapaidstaffpartiallybecausetheareaaroundSewaneedoesnthavethemunicipalandother
resourcestosupporttheneedsoftheirvillage.Theyalsouseatimebankmodelof
volunteer/servicedisbursement.

MarylandManualOnLine
BurningTreeVillageinMarylandcreatedamanualusefulforvillage
development.Wewillpostitonourwebsite.

CitizensAcademyonAginginPlace
DeliarepresentedMSVatarecentCitizensAcademy
hostedbytheCityofHuntsvillesPlanningCommission.ShespokebrieflyabouttheplansforMSV.
ShereportedthattheCitywillhelpwithanythingthatisreasonable.DennisMadsen,CityLiaison
andMSVdirectorsaid,
WecanexpectverystrongsupportfromtheCity,especiallycomingoutof

theBigPictureplanningprocess.Thereisanunderstandingthatwe'regoingtoneedtochangehow
weoperatetoensurethatasourseniorresidentsagetheycontinuetoexperiencethehighqualityof
lifethatisahallmarkofHuntsville.Avideoofthemeetingispostedonourwebpage.

Whatwillweoffer
:Questionsforustoanswerincludewhattypesofserviceswillweoffer,whatwill
bethemembershipfeesandwhetherornotwellneedapaidstaff.Theupcomingsurveywillhelp
toanswerthesequestionsandmore.Wearecommittedtomovingforwardtoofferaminimumlevel
ofsupport:
o Aclearinghouseforarrangingtransportationandsmalljobsbyvolunteers
o Awebsiteandonlinenewslettertoinformourresidentsofactivitiesandeducational
opportunitiesavailableonthemountain
o Aresourceofinformationforvettedandrecommendedcontractorsandotherservice
providers
o AliaisonbetweenmembersandorganizationssuchasFriends,Inc.,TARCOG,Steadyfor
Life,etc.
o Anumbertocallforhelpinbadweatherorotheremergencysituations

Whathelpcanweexpect
:Withtheassumptionthecityandotheragenciescanhelpuswith
certainjobsallowingustobeavillagewithoutpaidstaff,wewillstarttheprocessofapplyingfor
501c3statusassumingourbudgetwillbelessthan$10k/year.Thefeetofileforthisstatusis$400.
Anorganizationwithabudgetof$50,000orlessrequiressimplefilingresponsibilities.

BylawsCommittee
(cochairs:RustyBynumandElsiePetersoncommitteemembers:Delia
SiegristandDarleneEhinger).Deliawilljointhiscommitteegoingforward.
MissionStatement:
MonteSanoVillageisamembershipbased,nonprofit
organizationsupportingtheeffortsofmountainresidentstoremainintheirhomesforas
longaspossiblebyenhancingavibrant,intergenerationalcommunityandby
connectingneighborswithanetworkofservicesandresources.
Motiontoadopt
carried.
ByLaws:Firstdraftisprepared.Stillhaveorganizationalquestionsanddecisionsto
makebeforeallofthearticlescanbewrittenandsinceweareapplyingtobea501c3
corporation,bylawsneedtobecomparedto501c3rules.Wewillalsowanttohave
bylawsexaminedbyanattorney.
Committeewillcontinuetorevisebylawstobeconsistentwith501c3regulations.
SoosWebersuggestedthatitwillbeadvantageousforMSVtohavethisstatusinorder
toapplyforfederalgrantsandtoallowdonationstobetaxdeductible.

SurveyCommittee
(chair:LeelaDeVerecommitteemembers:PeggySammon,SandyMcAnally,
RustyBynum,PriscillaSeeley,HeidiTylerandLoyePine)
o Firstdraftofsurveyfinishedsomeconversationaboutrevisingthequestionstoincludenot
onlyperceivedneedsbutalsovolunteeropportunities.
o Marylandshandbookhasagoodsurveydesign.
o HopefullythesurveycanbereadytopassoutduringthespringmeetingoftheCivic
Association.

PublicMediaCommittee
(chair:PamPatrickcommitteemembers:JohnAllenandBetsy
Estopinal)
FAQtrifoldhasbeendesignedtobeusedforinformalpresentations.
SeveralcommentssuggestedthattheboundaryofMSVberevisedtostatefrom
GovernorsDriveto

theintersectionofFearnDriveandBankhead
AsimilarFAQpagehasbeenpostedtothewebpage.
TheDirectorspagewillbemadepublicsothatinterestedpersonscanreadaboutthe
progressofthedevelopmentofMSV.Draftdocumentswillbeidentified.
ItwassuggestedthatPammakesomerevisionstotheFAQtrifoldwhichcanbeused
asatemporarybrochure.

CommunicationCommittee
(cochairs:LeelaDeVereFBandPamPatrickwebsitemembers:l
RustyBynum)

o FacebookLeelagaveanupdateontheFBpageandsuggestedthatshewouldliketo
postitemsofinteresttotheentiremountaincommunityasawaytogenerateinterestinthe
pageandtokeepresidentsconnected.TheFBpageisnowpublic.
o WebpagePamnotedthattheNewssectionwillbeupdatedfrequentlyandcurrentlyhas
therecentCitizensAcademyYouTubevideoposted.
o EmailupdatesDeliareportedthattheemailwillchangeovertoMailChimpwhichwill
provideseveralhelpfuloptionssuchasnewslettertemplatesandmailingsoptions.

NewBusiness

LogoCommittee
(chair:LeelaDeVerecommitteemembers:FrancisCerroandDonneGullion)
o Discussioncenteredondesigningalogothatcapturesthesenseofanearlymountain
photograph.
o Asuggestionwasmadetohaveacontesttoselectasuitablelogo.
o Thismatteristimesensitiveifwewanttoincludethenewlogoonthesurvey.

SurveyImplementationCommittee
(chairLeelaDeVerecommitteemembers:JenniferElam,
ElsiePeterson,FrancisCerroandPamPatrick)
o Discussionwasheldonhowtomergethesurveycommitteewiththisnewcommittee.
o PlanstodistributethesurveyatthespringCivicAssociationmeeting.

BrochureCommittee
(chair:PamPatrickcommitteemember:JohnAllenandDebbieSimpson)
o DecisionmadetoreviseFAQtrifoldintoainterimbrochure.
o Deadlineforbrochuretocoincidewithdistributionofsurvey.

501c3ResearchCommittee
(chair:DeliaSiegristcommitteemembers:tobedetermined)
o Gatherinformationneededtocomplete501c3application

NewsletterCommittee
(chair:BobbyGrahamcommitteemembers:DeliaSiegrist,RustyBynum
andPamPatrickandotherstobedetermined)
o Committeeneedstodecideonformat,frequency,writers,etc.
o NewsletterwillbedeliveredbyMailChimptomailinglistormaybethecommunityatlarge.
o Decisionneedstobemadeonbestwaytodelivernewsletterstononinternetconnected
residents.

BudgetCommittee
(chair:BobCrookcommitteemembers:DeliaSiegristandotherstobe
determined)
o Abudgetneedstobepreparedtodeterminethemembershipfees,yearlyplanningand
nonprofitreportingdocuments
o Resourcesareavailableinvtvnetwork.
o Needtoresearchinsurancecostsanddevelopa5yearbudgettogowith501c3application

NextMeeting
NextMeeting:Monday,March16,7:008:30pmattheMethodistChurch.
ThirdMondayofeachmonth7:008:30pm
EvenmonthsatBaptistchurch
OddmonthsatMSUMC

Meetingwasadjournedat8:30p.m.

MinutessubmittedbyPamPatrick.