Chignecto-Central Regional School Board

Professional Development Committee (NSTU)

CONFERENCE APPLICATION
Guidelines:
- All teachers presently under contract with the Board who plan to attend a conference, either in province or out of
province, must complete this form. (Does not include October Conference Day.)
- Normally, the P. D. Committee will support expenses (including travel days) for one day before and one day
after conference.
- The maximum conference allowance is $2000.00 per two budget years (April 1- March 31).
- No more than 5 out of school days will be approved per budget year.
- The committee reserves the right to limit the number of teachers per school attending any given conference.
Normally, a maximum of two teachers from the same school can be approved for any given conference.
- Please refer to contract articles 60.30, 60.31, 60.32, 60.33 and 60.34 ON REVERSE.
- If the P. D. Committee is made aware in writing of additional or unforeseen costs prior to attendance at a conference,
funds may be made available providing the original approval amount is under the $2000.00.
- The P. D. Committee reserves the right to limit the number of times a teacher attends the same conference.
- Approval from P. D. Committee must be given prior to the applicant attending the conference.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED BY THE COMMITTEE
AND WILL BE RETURNED TO THE APPLICANT.
Application Process:
PLEASE CHECK EACH BOX AS THE STEP IS COMPLETED.
Step 1: Complete this application form
Step 2: Attach a cover letter including reasons for attending
Step 3: Attach a conference brochure with relevant session details
Step 4: SUBMIT request to be absent online (Code 35 NSTU PD - Conference)
Step 5: Attach the Principal or Immediate Supervisors APPROVED Copy of RTBA To This Application
Step 6: Submit this package to your Principal for approval.
Step 7: Forward the approved package to the Family of Schools Supervisor.
Step 8: Upon approval, Family of Schools Supervisor will submit the forms to the P. D. Committee.
PLEASE NOTE: This Conference Application must be received at the PD Office in Springhill 5 school days prior
to the monthly meeting date (see P. D. Binder). PD Committee approval must occur before attending conferences.
LATE APPLICATIONS WILL NOT BE CONSIDERED.
Step 9: The teacher will be informed via letter of the decision of the P. D. Committee.
Step 10: Complete the claim form attached to approval letter and submit to the P. D. Committee. (Include all
necessary receipts and a one-page summary of the conference.)
*Please note that the deadline for submitting receipts is 45 days after the conference takes place.
*If for any reason, the applicant cannot attend the conference,
please contact the P. D. Committee via an email to rushtond@ccrsb.ca.
Name: __________________________________ School/Site: ____________________________________
Mailing Address: __________________________________________________________________________
Contract Status: _________________________ Professional Number: ____________________________
Home Phone # ___________________________ Subjects Taught: ________________________________
Work Phone # ___________________________ E-mail address: _________________________________
Conference Details:
Conference Name: _________________________________________________________________________
Location of Conference: ____________________________________________________________________
Departure Date: ___________________________Actual Conference Dates: ____________________________
Return Date: ____________________________ HAVE YOU FOLLOWED ALL OF THE ABOVE STEPS?
Professional Development Committee (NSTU)
Chignecto Family Office, 84 Church Street, (PO Box 2500C) Springhill, NS B0M 1X0 Phone 597-4206; Fax 597-4220
(Applicant is responsible for obtaining facsimile transaction report for future reference if necessary.) Revised September 2014
rushtond@ccrsb.ca (Page 1 of 2)
Original receipts are required for
transportation, registration and
accommodation. All receipts must
show HST/GST expenses and
HST/GST Registration Number.

Conference Application Form Continued

Estimated Expenses (Be as specific as possible):

Transportation: Air __________________

Ground Transportation- ___kmsX$0.4287=________

Registration: __________________

Accommodations: __________________

Meals: __________________

Other: __________________

TOTAL: __________________



A Substitute is required for ______ days.
Substitute Days for Administrators are available.

Article 60.30 Prior to seeking funding from the Committee a teacher shall seek approval of the necessary
leave from the Superintendent or designate of the School Board. Such approval shall not be unreasonably
denied. The applicant shall be notified of the decision within ten (10) days of the School Board decision.

Article 60.31 Following the approval from the Superintendent or designate of the School Board the
Committee shall deliberate and, where the priorities and criteria specified in 60.09 have been met, advise the
applicant of their decision within five (5) days of the meeting of the Committee.

Article 60.32 Conference expenses shall be paid at the rates established by the Committee. Expenses may
include such travel costs as approved by the Committee.

Article 60.33 All charges, excluding metrage or approved meal allowances, must be supported by receipts.

Article 60.34 Notwithstanding 60.30 and 60.31, the Committee shall establish procedures to provide funding
for teachers to attend the annual NSTU Professional Association Provincial Professional Development
Conferences.


Teachers Signature: _______________________Date: ___________________

Principals Signature: ______________________Date: ___________________

FOSS Signature: __________________________ Date: ___________________


Revised September 2014(Page 2 of 2)
Guidelines:
- Meals $40.00 per day ($8, $12, $20)
(Canadian or US)
- Travel costs (0.4287 cents/km), Parking, Tolls
- Accommodations
- Registration fees
- Other reasonable expenses as required for
participation in the conference.
- Normally, no rental vehicle will be
reimbursed.