Materials Receipt System

Once the supplies reach the factory premises, delivery papers are handed over to the Receipt
executive by the transporter. Receipt executive checks the validity of the documents. Once he
confirms the completeness of the documents, the delivery is unloaded by the store executive at the
inspection store.
At the time of unloading, the counting of supplies is also done. The received quantity is updated
against the PO. This is the responsibility of the store executive.
The supplies are then handed over to the inspection executive for quality inspection. His responsibility
is to identify damaged pieces and reject them. At the end of the inspection, he updates the accepted
and the rejected quantity against the PO.
Once the inspection is over, in case damaged pieces are identified, the inspection executive notifies
the vendor. On receipt of the notification, the Vendor assigns an agent to inspect the damaged goods
and also update the reason for the damage. In case of perishable goods, photographic proof showing
the damage is taken.
For the supplies which are accepted, Store manager allocates the storage details e.g. store number,
rack number, batch number, quantity etc and the accepted goods are moved from inspection store to
materials store. As soon as the store records are created, Accounts and Purchase departments are
also informed about the accepted supplies received.
Finally, the inventory details are also updated for that item code.