Targeted Services Handbook

Middle School
The mission of targeted services is as an intervention/prevention to assist students to be
successful and to remain in the traditional school.
Sc hool Year 2013/ 2014
School s of Eas t er n Car ver Count y wi l l pr epar e l eaner s t o achi eve t hei r per s onal bes t .
Kay Augustine
Manager, Youth Engagement &
Extended Learning
952-556-7239
Augustinek@district112.org
Susana de Leon
K-8 Targeted Services Specialist
952-556-7229
deleons@district112.org
Jackie Johnston
Director of Community &
Alternative Education
952-556-6211
Johnstonj@district112.org
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TABLE OF CONTENTS
What is Targeted Services? & Program Essentials Page 3
How is Targeted Services Funded ? Page 4
Identifying Students Page 5
CLPs and Registration Procedures Page 6
Attendance Procedures Page 7
Staffing Page 8
Staffing Qualifications & Payment Page 9
Snacks and Program Guidelines and Ideas Page 10
Cheat Sheet of Procedures Page 11
Necessary Forms Page 12
Student Engagement Instrument (Middle School) Page 13 14
Program Proposal Form Page 15-16
Student/Program Registration Form Page 17
Referral Form Page 18
CLP Page 19
Timesheet Page 20
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WHAT IS TARGETED SERVICES?

Targeted Services is intervention/prevention programming for criteria defined
(Minnesota Statute 124D.68.) at-risk students kindergarten through 8th grade.
Programming occurs on an extended day/year basis and is designed to supplement
the traditional school day, the goal being to keep the student in the traditional school
system.
Targeted Services programming must be purposeful, with the ultimate goal being to
give students the assets, strengths, and skills to be successful.



-State Approved Alternative Programs Resource Guide 2013
PROGRAM ESSENTIALS
Qualified students must be
given instruction separate
from the rest of the students.
Programming is designed to
supplement the traditional
school day
Programming MUST be dif-
ferent than what is done dur-
ing the traditional school day
Should provide remedial in-
struction to support academic
success in the regular class-
room
Programming must address the
broad needs of the learners. It
needs to be more than academ-
ic and should have a social/
emotional component.
Goals should address the aca-
demic, behavioral, cognitive
It should be purposeful and
therefore cannot be a drop-in
program.
Parental & community involve-
ment is an important key to pro-
gram success.
Programs must run outside of
the regular school day.
A variety of learning techniques
and experiences need to be uti-
lized (ex. Hands-on, service ori-
ented, experiential, etc.)
It is not meant to be a short term
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HOW IS TARGETED SERVICES FUNDED?
For funding purposes, students attendance and membership are reported in hours.
Funding is a pro-ration of the general education revenue, generated by student instruc-
tion time (membership).
Homework help does not qualify for targeted services funding for the following
reasons:

Homework help only rescues and enables the student on a temporary basisuntil
the work is due.
What it does not do is teach the student to be in control and be a life-long learner.
What happens to students who choose not to continue with targeted services or if
funding ceases? Students will not have learned how to be self-sufficient.
Solutionstudy skill and organizational skill development. This gives students
the skills and essentials to do homework on their own. Additionally, it is important
that students learn how their individual learning style relates to homework.
Students attendance & membership hours are reported to the state.
Membership Hours = # hrs. class is offered: begins when student attends for the first
time.
Attendance Hours = # hrs. student actually attends class

Revenue is based on Membership Hours
Students can generate up to .2 Extended Time Average Daily Membership (ADM) per
year, including summer school. (85 hours in kindergarten, 187 hours in grades 1-6 and
204 hours in grades 7-8).
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IDENTIFYING STUDENTSGI CODE
(Graduation Incentive CodeGI Code) allowed by statute.

1. Performs substantially below the performance level for pupils of the same age in a
locally determined achievement test.
2. Is behind in satisfactorily completing coursework or obtaining credits for graduation.
3. Is pregnant or is a parent
4. Has been assessed as chemically dependent
5. Has been excluded or expelled.
6. Has been referred by a school district for enrollment in an eligible program.
7. Is a victim of physical or sexual abuse.
8. Has experienced mental health problems.
9. Has experienced homelessness sometime within six months before requesting a
transfer to an eligible program.
10. Speaks English as a second language or has limited English proficiency
11. Has withdrawn from school or has been chronically truant.
12. Is being treated in a hospital in the seven-county metropolitan area for cancer or oth-
er life-threatening illness or is the sibling of an eligible pupil who is currently being
treated, and resides with the pupils family at least 60 miles beyond the outside
boundary of the seven-county metro area.
Students can be referred by teachers or other school personnel.
Referral forms are located in the Shared T-Drive - Comm. Ed. - Targeted Services.
Referral forms should be filled out and saved in the T-Drive designated school
folder. The site facilitator should be notified of student referral.
The following are indicators of need (Graduation Incentive CodeGI Code al-
lowed by statute.)

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CLP AND REGISTRATION FORM

Minnesota Statutes, section 124D.128, Subdivision 3, requires that Continual Learning
Plan (CLP) be developed annually for all students enrolled in a State Approved Alterna-
tive Program. It must address their learning objectives and experiences, assessment
measurements and requirements for grade level progression. Outcomes, instructional
strategies, and outcome assessments for the extended time must interface with the regu-
lar school time.

It is imperative that the CLP be developed jointly by staff and parent for each learner in
the program. A good opportunity to accomplish this process would be at parent/teacher
conferences.

A CLP must be completed for every targeted services student per year . At the end
of the school year, CLPs should be sent to Susana de Leon.

Once students have been identified by the GI Code, you will need to send home a regis-
tration form.

It is important that you obtain a parent signature on the registration form and
CLP. If you are unable to get a parent signature, a parent verbal or email permis-
sion can be accepted. Please note it with date and initial on the registration form
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ATTENDANCE PROCEDURES
Student attendance will be recorded through infinite campus. Below are the steps to fol-
low regarding enrollment and attendance.
As soon as the student submits their registration form and CLP, the students name
should be submitted to Maggie Rasmussen for enrollment. Every student needs to be
enrolled through her.
In order to manage staffing and needed documents, it is recommended that students
be enrolled at the beginning of each week.
Once students are enrolled, teachers will take daily attendance through infinite
campus.
Maintaining an accurate daily attendance record is imperative to the success of the
program.

Student MUST be dropped if...
absent 15 consecutive school days during regular school year
5 consecutive school days during the summer
Note: Count regular school daysnot program days

The site facilitator is responsible for checking attendance, enrollment of students,
and start and drop dates. Infinite campus can generate reports to check consecutive
absences. Please notify Maggie Rasmussen if a student has been absent 15 consecu-
tive days during the regular school year. If we do not receive the drop dates when
they occur, it causes errors in the MARRS reporting. It is very important to main-
tain accurate record of student attendance.
If the student decides to join the program again after he/she has been dropped, we
can re-enroll him/her.
If you notice the student has been absent more than 3 consecutive days, please fol-
low up with the students parent to see if he/she will return.

Cancelation of Class
Your Targeted Services class should not be canceled because of teacher illness. It is
important to have a substitute available for your site.
Class can only be canceled for a school wide event that coincides with the timeframe
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Site Facilitator: One staff on site should be assigned as a facilitator to:
Manage class offerings
Reserve classroom space with facilities through Carol Eliason
Recruit teachers and other staff support
Manage student referral process and forms
Collect time sheets on a monthly basis and send to Susana de Leon
Assure that all necessary forms are completed in a timely manner
Manage student attendance
Manage CLPs and registration forms
Assist with ordering supplies if needed
Connect with families, staff, Susana de Leon, etc.

Instructor: Because targeted services is financed using general education revenue, all
applicable laws must be adhered to, including the need for appropriately licensed
teachers. For the success of the class and budget, it is important to recruit and main-
tain at least a 1:15 teacher to students per class.

Paraprofessional/Student Worker: If you have more than 15 students, but not
enough to add a teacher, you can add a Para. Please keep in mind that we cannot pay
Paraprofessionals overtime. Therefore, it is essential to revise their payment tier before
hiring.

Promise Fellows: A promise fellow will be assigned to each middle school site.
Responsibilities may include:
Planning and/or managing enrichment
Managing and distributing snacks
Building relationships with students
Managing classroom transitions
Meeting with their mentees

Intercultural Specialist: The building intercultural specialist may be a resource to
connect with students families, build relationships with students, provide resources to
students and families, and collaborate with staff to meet the needs of students.

Substitute Staff: It is important to have at least 2 substitutes available to cover your
targeted services class incase of teacher illness or personal absence. Class should not
be cancelled unless there is a school wide event during the same timeframe as the tar-
STAFFING
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STAFFING QUALIFICATIONS
We are looking for staff who have:
A passion for lifelong learning.
An understanding of the Targeted Ser-
vices mission and goals.
A belief that all students can learn at
high levels.
An understanding of different learning
styles and embrace diverse perspec-
tives.
An ability to reach struggling students
in a creative way.
The ability to provide opportunities for
students to problem solve, reflect, com-
municate, take responsibility, self-
direct and be resourceful.
Perseverance

PAYMENT

Planning Time: Instructors are given 1 hour of planning time for every 5 hours of
class time.
Professional Development & Meetings: Targeted Services team meetings & pro-
fessional development will occur periodically. Instructors will be paid for their
time.
Time Sheets: Instructors will fill out a time sheet monthly and give to the site facil-
itator. Once all time sheets have been collected, the site facilitator will send them to
Susana de Leon.
Time Sheet Due Dates: Payment On:
Position and Rate of Pay:
Oct. 21 Oct. 31
Nov. 15 Nov. 29
Dec. 16 Dec. 31
Jan. 21 Jan. 31
Feb. 18 Feb. 28
March 18 March 28
April 21 April 30
Instructor Rate of Pay
$26.50
Instructional Para Tier
Must include their
rate of pay on time-
sheet
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SNACKS
A snack will be provided to students through food services. Your promise fellow will
be trained on the snack procedure and will be able to assist with the distribution of
snacks.
PROGRAM GUIDLEINES AND IDEAS

CAN BE:
Academic support
Skill building
Arts programming
Technology
Book Clubs
School Engagement/Enrichment

CANNOT BE:
Homework help
Drop-in programming
Open gym
More School after school

Programs we currently have include:
Community Ed. Programming at
each school site
Girls ConnectZ for Latina Girls
(middle school sites)

Ideas for programming may include:
Character Education
STEM/STEAM
Edmentum Online Learning
The Arts
Writers/Readers Workshop


A program should provide a variety of learning techniques and experiences such as: Learner fo-
cused, parent involvement, high level of personal involvement, service oriented, expanded learning
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CHEAT SHEET OF PROCEDURES
1. Site Submits TARGETED SERVICES PROGRAM PROPOSAL 1 month pri-
or to the start date of class to Targeted Services Specialist, Susana de Leon.
2. Recruit staff and reserve classrooms through facilities, Carol Eliason
3. Refer students using the TARGETED SERVICES REFERRAL FORM.
4. Give students program REGISTRATION FORM.
5. Complete CLP located in infinite campus. Parent conferences, open house, or
curriculum night is a perfect time to get parent signatures on CLP forms.
6. Submit student names to Maggie Rasmussen for infinite campus enrollment.
7. Fill out BUDGET WORKSHEET and submit to Susana de Leon before the end
of the first month of your program.
8. Manage attendance through out the duration of your program.
9. Collect employee TIMESHEETS on a monthly basis and submit to Susana de
Leon. Timesheets need to be signed by employee.

All necessary forms are located in the Shared Folder/T-Drive - Comm. Ed. -
Targeted Services. Please save complete forms in your designated school folder.

Paper copies with parent signatures should be sent to Susana de Leon at the end
of the school year.

REMINDERS
Students must be dropped after 15 consecutive absences.
Timesheets are due on a monthly basis. Please see page 9 for due dates.
Attendance must be taken daily through infinite campus.
Class can only be cancelled for a school wide event that interferes with Targeted
Services time frame. Please send those dates to Maggie Rasmussen. Class can-
celation due to weather can only be done by the Superiendent.
Every student must have a CLP with a parent signature. If a signature cant be ob-
tained, a parent verbal confirmation can be accepted. Please note it on the CLP.
Students should be referred and enrolled to attend program.



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