Monthly Administrative and Supervisory Plan

Republic of the Philippines
Department of Education
DIVISION OF ZAMBOANGA DEL NORTE
Katipunan II District
BASAGAN ELEMENTARY SCHOOL

MONTHLY ADMINISTRATIVE AND SUPERVISORY PLAN
For the month of JUNE, 2013

Programs/Projects Strategies/Activities of the
Month
Objective Verifiable
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
a.1 Increase the number of
classrooms

a.2 Improve Office equipment

Follow-up the classroom building
project for the school funded by
the Australian AID through the
KALAHI-CIDSS of the DSWD

Purchase of IT equipment funded
by Division Office

- Classrooms
Indicator

-Multi-media and
Office Equipment
Indicator

Certificate of
Appearance

School Property
Form
B. QUALITY AND
RELEVANCE
b.1 Implementation of School
Reading Readiness of Pupils

Conduct reading assessment to
every grade through the use of
PHIL-IRI oral and silent test both
in English and Filipino

-Pupil Performance

PHIL-IRI report
C. MANAGEMENT OF
EDUCATION SERVICES
c.1 Develop/Increase
Stakeholders participation

c.2 Teacher supervision for
their capacity and efficiency
building

Conduct PTA General Assembly
for the orientation on curriculum,
co-curricular programs, and other
ancillary services

Classroom observation using the
CB-PAST Observation tool

-Stakeholders
Participation

-Instructional
Supervision

PTA Attendance
form

CB-PAST Form 3,
Observation Notes

D. PERFORMANCE
INDICATORS
d.1 Extended Enrolment
Campaign

Increase schools enrolment by at
least 1%

-Enrolment Rate

Form 1, Form 3

Prepared by:

SERAPINO E. ESTEBAT, JR.
Head Teacher III

Recommending Approval: Approved:

SERGIO G. LIRASAN LILIA E. ABELLO, Ed.D.
Public Schools District Supervisor Officer In Charge
Office of the Asst. Schools Div. Supt


For the month of JULY, 2013

Programs/Projects Strategies/Activities of the
Month
Indicator
Means of
Verification

A. PROVISION OF
ACCESS

a.1 Improved Learning
Materials

a.2 Improved Water Facilities

a.3 Improved School Physical
Facilities

a.1.1 Provision of copies of the
Philippine Elementary Learning
Competencies(PELC) with
complete Budget of Work per
quarter for every teacher
a.1.2 Making of modified
instructional materials and visual
aids every Friday during remedial
period

Rehabilitation of the schools
jetmatic water system

Construction of additional two
spans of concrete perimeter
fence

- Learning Materials

- Physical and
Ancillary Services

- Physical and
Ancillary Services

PELC, Budget of
work, Actual LMs

Receipt, Certificate
of completion

Receipt, Certificate
of completion

B. QUALITY AND
RELEVANCE
b.1 Improved Nutritional Status
of pupils baseline report
compared to last school years
endline report

Implementation of supplemental
school feeding program, funds
allocated from the parents
teachers organization and
stakeholders
every Monday of the month using
the local food crops and
vegetables

-Nutritional Status

Nutritional Status
report, Pictures

C. MANAGEMENT OF
EDUCATION SERVICES

c.1 Improved linkages with the
LGU

c.2 Teacher supervision for
their capacity and efficiency
building

Attendance to Barangay Session
twice a month

Classroom observation using the
CB-PAST Observation tool

-Stakeholders
Participation

-Instructional
Supervision

Certificate of
Appearance

CB-PAST Form 3,
Observation Notes

D. PERFORMANCE
INDICATORS
d.1 Improved pupil
performance

Thorough Remedial
instructions on the Least
learned skills based on the
result of the 2013 National
Achievement Test Results in
Grades 3 and 6

-Achievement Rate

Class Record

Prepared by:

Head Teacher III

Recommending Approval:

SERGIO G. LIRASAN
Public Schools District Supervisor

Approved:

LILIA E. ABELLO, Ed.D.
Officer In Charge


For the month of AUGUST, 2013

Programs/Projects
Strategies/Activities of the
Month
Indicator
Means of
Verification

A. PROVISION OF
ACCESS
a.1 to facilitate promotion
of teachers position from
Teacher 2 to Teacher 3

a.2 to increase the number
of textbooks and references
especially in English and
Science from Grades 4 to 6

a.3 to purchased complete
set of school sound system

a.1.1 submit/attend papers
for reclassification of qualified
teachers to the division office

a.2.1 submit letter request to
the division supply officer and
conduct weekly follow-up

a.3.1 submit letter request to
the accounting section

- Personnel

- Availability of
Learning Materials

- Office Equipment

Teachers
Approved ERF,
PAL, Certificate of
Appearance

Certificate of
Appearance

Pre-liquidation
Papers, Certificate
of Appearance
B. QUALITY AND
RELEVANCE
b.1 to decrease the
number of pupils who are in
Frustration level of their
reading abilities especially
in Grades 1 and 2

b.1.1 require teachers to
maintain regular reading
remedial instructions

-Pupil Performance

EGRA-ARATA /Phil-
IRI reports
C. MANAGEMENT OF
EDUCATION SERVICES
c.1 to uphold teachers
teaching capabilities and
pedagogical skills

c.1.1 conduct classroom
observations per teachers
using the CB-PAST
Observation tools

-Instructional
Supervision

CB-PAST Form
3abc,Observation
Notes

D. PERFORMANCE
INDICATORS
d.1 to provide schools early
warning systems for
possible Pupil Drop-Outs

d.1 track down and monitor
pupils who are at risk of
dropping out from school and
provide them appropriate
programs

-Simple Drop-Out Rate

Class Record

Prepared by:

Head Teacher III


SERGIO G. LIRASAN

Approved:

Officer In Charge


For the month of SEPTEMBER, 2013

Programs/Projects
Month
Indicator
Means of
Verification

A. PROVISION OF
ACCESS
a.1 to finalized the
necessary requirements
required by the AusAID for
the actual completion of
processes in the
construction of a 1 unit 2
classroom building funded
by them and will be
implemented through the
KALAHI-CIDSS program of
the DSWD.

a.1.1 facilitate orientation to
stakeholders with the KALAHI-
CIDSS personnel

a.2.1 secure permit to cut
from the division office for
the cutting of three (3)
mahogany trees that is
located in the proposed site
of classroom building
construction

- Physical & Ancillary
Services

-Attendance sheet

Letter request,
pictures, approved
permit to cut
B. QUALITY AND
RELEVANCE
b.1 to scout prospected
learners to compete in the
district for the Science
month competitions, Quiz
Bees for HEKASI and
Mathematics, and English
Communication Arts
Festivals

b.1.1 assist teachers in the
conduct of school level
competitions and provide
necessary improvements for
better outcomes

-Pupil Performance

Certificate of
participation,
attendance sheet
C. MANAGEMENT OF
EDUCATION SERVICES

c.1 to give teachers the
opportunity to share in
planning and to work
together on problems of
mutual interest.

c.1.1 faculty meetings twice a
month usually during Fridays
after the teachers six (6)
hours of actual classroom
engagement

-Instructional
Supervision

Attendance,
Minutes of
meetings and
agenda

D. PERFORMANCE
INDICATORS
d.1 to gather necessary
data using external
assessment relating to
schools NER and GER

d.1 collect authenticated
actual data of the number of
children aging 6-24 years old
in the community from the
barangay local government
unit

-Net Enrolment Rate,
Gross Enrolment Rate

Barangay
Statistical Data on
Population

Prepared by:

Head Teacher III


SERGIO G. LIRASAN

Approved:

Officer In Charge

Basagan, Katipunan, Zamboanga del Norte

For the month of OCTOBER, 2013

Programs/Projects
Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Managing Co-Curricular
Activities

- Formulate action plans for
the conduct of school level
Sports Activities and Scouting
Activities

- Increased level of
school participation
among pupils

Training Matrix,
Pictures,
Certificate of
participation,
attendance sheet
B. QUALITY AND
RELEVANCE
Capacity Building Program
(CBP) for Teachers

- Prepare training matrix to
be checked and verified by
the Schools Division
Superintendent

- Conduct INSET for teachers
on recent teaching strategies
and pedagogies

- Enhanced Teaching
skills of Teachers
after the conduct of
the Semestral break
INSET

Training Matrix,
Pictures,
Certificate of
participation,
attendance sheet
C. MANAGEMENT OF
EDUCATION SERVICES
Representation to
Stakeholders

- Make pre-conference
among PTA boards

-Conduct PTA General
Assembly

-Stakeholders are
informed on the
performance of their
school children and
the schools
accomplished
Programs, Projects
and Activities (PPAs)
for the first semester.

Pictures,
attendance sheet

D. PERFORMANCE
INDICATORS

Management of School
Monitoring &
Evaluation System- School
Information
System

-Access to all learners of school
age coming from different socio
economic background, regardless
of gender including indigenous
people on their school
performance and keeping them
for becoming PARDOs.

-sustained zero (0)
drop-out rate

-school report
card, school data
on performance
indicators, Form 1

Prepared by:

Head Teacher III

Checked and Verified Correct by:

DR. JOY L. SINGSON
District Officer In Charge

Approved:

Officer In Charge


For the month of NOVEMBER, 2013

Programs/Projects
Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Improvement of Physical
and Ancillary Services-
Classroom Furniture
Repair of armchairs
and desks damage
by flood

- conduct meeting with the
PTA Board of Directors for
possible fund appropriation

- procure hardware supplies

- increase in the
number of usable
desks and armchairs

attendance sheet, ,
pictures, Official
Receipt/Delivery
Receipt
B. QUALITY AND
RELEVANCE
Implementation of National
Reading Month (as
indicated in DepEd order
no. 10, s. 2013)

- Prepare activity matrix for
reading program aside from
the PHIL-IRI activities in all
grade levels

- Conduct reading activities in
all grade levels as part of
enhancing instructions and
lessons

- improved reading
ability among pupils

-validity and
reliability of reading
difficulties among
pupils are accurately
diagnosed

Activity Matrix,
Pictures, PHIL-RI
forms
C. MANAGEMENT OF
EDUCATION SERVICES
Create a PTA lead
functional Income
Generating Project (IGP)
-rice plantation

- Make conference among
PTA boards
-locate possible site in the
school for plantation

-help the PTA boards to
create feasibility study of the
project

-existence of a
possible PTA-lead
income generating
project

Pictures,
attendance sheet

D. PERFORMANCE
INDICATORS

Monitoring the number of
pupils who are at risks of
dropping out from school
for interventions

-check the school register in
all grade levels

-prioritized on slow learners
especially those CCT members

-records of the
number of monitored
and identified
PARDOS

Form 1 (School
Register)

Prepared by:

Head Teacher III


DR. JOY L. SINGSON
District Officer In Charge

Approved:

Officer In Charge


For the month of DECEMBER, 2013

Programs/Projects
Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Learning equipment

- inquire in the division office
the possibility of the school to
become e-classroom recipient

- requisition through
the division Physical
Facilities Coordinator

-certificate of
appearance
B. QUALITY AND
RELEVANCE
Education Week
Celebration

- Prepare activity matrix for
the celebration of education
week

- strong participation
among staffs and
learners

Activity Matrix,
Pictures
C. MANAGEMENT OF
EDUCATION SERVICES
Enhanced the PTA lead
functional Income
Generating Project (IGP)
-rice plantation

-help the PTA boards to
enhanced the feasibility study
of the project they created

-feasibility study of
the IGP is enhanced

Pictures,
attendance sheet

D. PERFORMANCE
INDICATORS

Enhanced the schools
DORP using the SBM Grant
as indicated in the project
proposal

-complete the SBM
requirements

- strong
implementation of
SBM activities

Copy of SBM
Checked, Project
Proposal, SIP/AIP

Prepared by:

Head Teacher III

Approved:

DR. JOY L. SINGSON
District Officer In Charge LILIA E. ABELLO, Ed.D.
Officer In Charge


For the month of JANUARY, 2014

Programs/Projects
Strategies/Activities of
the Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Instructional Rooms

-attend barangay session
to inquire the status of
the on-going classroom
construction inside the
school a project
coordinated by the LGU
and the KALAHI-CIDDS
program

- On-going classroom
construction inside the school

-Pictures, Proof
of Attendance
to Barangay
Session
B. QUALITY AND
RELEVANCE
Implement Teachers In-
service training
following the project
proposal as part of the
activity in the SBM grant

-procure training supplies
and materials
-conduct INSET as
scheduled in the training
matrix

-INSET on the LLS in English,
Science and Mathematics is
conducted

-Pictures,
Attendance
Sheet,
Certificate of
Participation
C. MANAGEMENT OF
EDUCATION
SERVICES
Management of Public
Expenditure

-conduct proper
monitoring through the
schools M&E team with
the school treasurer
/school BAC on the
disbursements of
MOOE/SBM funds

- school
accounting/disbursing/auditing
system is improve

Liquidation
report, pictures
D. PERFORMANCE
INDICATORS
Active implementation
of the school DORP

-provision of basic school
supplies to PARDOS as
part of the activity in the
SBM grant

-zero (0) drop-out rate, zero
(0) PARDOS

-OR/DR, Form 1,
Pictures

Prepared by:

Head Teacher III

Approved:
DR. JOY L. SINGSON
Officer In Charge


For the month of FEBRUARY, 2014

Programs/Projects
Strategies/ Activities of the
Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Instructional Rooms

-make POW and school
memorandum to purchase
painting supplies and
materials using MOOE funds

- maintenance of
school plants and
facilities

-Pictures, OR/DR
B. QUALITY AND
RELEVANCE
NAT review for Grades 3
and 6 during remedial time

-make schedules among
teachers
-source-out review materials

- class management
through NAT review

-Pictures,
Attendance Sheet
C. MANAGEMENT OF
EDUCATION SERVICES

Conduct PTA General
Assembly for reporting of
school accomplishments on
curriculum, co-curricular
programs, and other
ancillary services

-conduct BOD meeting for
agenda making
-send letters to stakeholders
for invitation

-improvement of
linkages with the
stakeholders

-Pictures,
Attendance Sheet
D. PERFORMANCE
INDICATORS
DORP

-continuous provision of basic
school supplies to PARDOS as
part of the activity in the SBM
grant

-zero (0) drop-out
rate, zero (0) PARDOS

-OR/DR, Form 1,
Pictures

Prepared by:

Head Teacher III

Approved:
DR. JOY L. SINGSON
Officer In Charge


For the month of MARCH, 2014

Programs/Projects
Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Improvement of School
Office Equipment-Sound
System

-prepare bidding papers and
other supporting documents
and shall be submitted to the
Division Office for the
inclusion of funds in the NCA

- improvement of
Office Equipment

- Bidding papers,
OR/DR, letter
request
B. QUALITY AND
RELEVANCE
NAT review for Grades 3
and 6 during remedial time

-follow the schedules among
teachers made during the
previous month until the
scheduled NAT

- improvement of
Pupil Performance

-Pictures,
Attendance Sheet
C. MANAGEMENT OF
EDUCATION SERVICES

Liquidation of SBM Grant

-prepare all the necessary
documents for the liquidation
of SBM Grant after fully
implemented this month

-improvement of
Public Expenditure

-Liquidation
Report, Pictures,
Attendance Sheet
D. PERFORMANCE
INDICATORS
Final Implementation of
DORP

-concluding the provision of
basic school supplies to all
pupils as part of the activity in
the SBM grant

-improvement of
Simple Drop-out
Rate

-OR/DR, Form
1,RIS, Pictures

Prepared by:

Head Teacher III

Approved:
DR. JOY L. SINGSON
Officer In Charge


For the month of APRIL, 2014

Programs/Projects
Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Completion and Submission
of School Year-End Reports

-Gather necessary data of all
reports for encoding
-Collect hardcopies for
submission

- improvement of
School Performance
on Data Collection
/Submission

- Hardcopies of all
School Year-End
Reports
B. QUALITY AND
RELEVANCE
School-Based Teacher
Training on Capacity
Building Program through
the use of ICT

-Prepare training matrix,
proposal and letter request
-Submit documents in the
Division Office for Approval

- improvement of
Teacher Performance

- Training Matrix,
Project Proposal
and Letter Request
C. MANAGEMENT OF
EDUCATION SERVICES

Liquidation of Cash
Advances (MOOE) received
for the Month of March

-prepare all necessary
documents for liquidation
-submit liquidation reports in
the Division Office

-improvement of
Public Expenditure

-Liquidation
Reports
D. PERFORMANCE
INDICATORS
Gathering of data on the
number of children in the
barangay at school-age
level for analysis of school
indicator

-collect record from the
barangay office as to Census
Population of children aging
6-24

-improvement of
School Participation
Rate/Gross
Enrollment Rate
Analysis

-copies of
Barangay Census

Prepared by:

Head Teacher III

Approved:

JOY L. SINGSON, E.M.D.
Officer In Charge


For the month of MAY, 2014
Programs/Projects
Month
Indicator
Means of
Verification
A. PROVISION OF
ACCESS
Increase the number of
Teachers in the school

-sign recommendation papers
based on the deployment
analysis for approval by the
SDS

- improvement of
Personnel-Teachers

- Transfer Order
B. QUALITY AND
RELEVANCE
Participation of Grade 3
Teacher in the Division K to
12 training

-prepare travel order to the
teacher concerned
-ensure teacher has
participated the training

- improvement of
Teacher Performance

-Travel order,
certificate of
participation
C. MANAGEMENT OF
EDUCATION SERVICES

Implementation of
BRIGADA ESKWELA

-attend barangay session to
gather full support and
cooperation among external
stakeholders
-source-out materials from
the barangay/municipal
officials

-improvement of
Stakeholders
Participation

-Pictures,
Attendance Sheet
D. PERFORMANCE
INDICATORS
Implementation of OPLAN
BALIK ESKWELA

-ensure all children at school
age level enrolled in the
school
-strictly implement the No
Collection Policy
-register all children who
were not able to register
during the Early Registration
on January, 2014.

-improvement of
School Enrollment
Rate

- School Form 1
Prepared by:

Head Teacher III

Approved:

JOY L. SINGSON, E.M.D.
Officer In Charge

Monthly Administrative and Supervisory Plan

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