Professional Documents
Culture Documents
Planning
Planning involves selecting missions and objectives and the actions to
achieve them; it requires decision making that is choosing from among
alternative future course of action. Plan thus provides a rational approach to
preselected objectives. Planning also strongly implies managerial
innovations.
Types of Plan
1. Purposes or Missions – identifies the basic function or task of an
enterprises or agency or any part of it. The purpose of business
generally is the production and distribution of goods and services.
2. Objectives or goals – are the ends towards which activity is aimed,
they are the results to be achieved. They represent not only the end
point of planning but the end toward which Organising, staffing,
leading and controlling are aimed.
3. Strategies – Strategies are grand plan. The most common usage of the
term are – general programs of action and deployment of resources
to attain comprehensive objectives. The determination of the basic
long term objectives of an enterprises and the adoption of courses of
action and allocation of resources necessary to achieve these goals.
4. Policies – are general statements or undertakings which guide or
channel thinking in decision making. Not all policies are
“Statements”, they are often merely implied from the actions of
managers.
5. Procedures – are plans that require method of handling future
activities. They are guides to action, rather than to thinking, and they
detail the exact manner in which certain activities must be
accomplished. They are chronological sequences of required actions.
6. Rules – spell out specific actions or nonactions, allowing no
discretion.
7. Programs – are a complex of goals, policies, procedures, rules, tasks
assignments, steps to be taken, resources to be employed and other
elements necessary to carry out a given course of action; they are
ordinarily supported by budgets.
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8. Budgets – is a statement of expected results expressed in numerical
terms. Referred as “numberized” program. The financial operating
budget is often called a “profit plan”
Steps in Planning
1. Being aware of Opportunity
- In light of the market, competition, what customer want, our
strengths and weakness
2. Setting Objectives or goals
- where we want to be and we want to accomplish and when
3. Considering Planning Premises
- In what environment. Internal or External – will our plan to
operate?
4. Identifying alternatives
- what are the most promising alternatives to accomplish our
objectives
5. Comparing alternatives in light of goals
- which alternative will give us the best chance of meeting our
goals at the lowest cost and highest profit
6. Choosing an alternative
- Selecting the course of action we will pursue
7. Formulating supporting plan
- Such as plans to buy equipment, buy materials, hire and train
workers. Develop a product.
8. Numberizing plans by making budgets
- Developing such budgets as volume and price of sales operating
expenses necessary for plans expenditure for capital equipment
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Features of a good plan
1. Based on clearly defined objectives
2. Simple, easily understandable
3. Flexible or adaptable to changing conditions
4. must be balanced in all respects
5. must provide standards for the evaluation of performance and actions
6. It should be economical
7. It should be practicable
8. Prepared with the consultation of concerned persons
9. Should be clear, specific and logical
10.Should be capable of being controlled
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Ways to Overcome the Obstacles
1. Clear cut Objectives
2. Develop a sound Management Information System
3. Create carefully planning premises
4. Develop a dynamic outlook away manages
5. keep plans flexible
6. provide required resources
7. Undertake a cost benefit analysis of all plans
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Management by Objectives (MBO)
“ MBO is a comprehensive managerial system that integrates many
key managerial activities in a systematic manner and that is consciously
directed towards the effective and efficient achievement of Organisation and
individual Objectives.”
- Where superiors and subordinates jointly identify the goals of
the Organisation
Process of MBO
1. Setting preliminary Objectives
2. Clarifying Organisational roles
3. Setting subordinates Objectives
4. Recycling Objectives
Benefits of MBO
Improvement of managing
Clarification of Organisation
Encouragement of Personal commitment
Development of Effective control
Weakness of MBO
Failure to teach the philosophy of MBO
Failure to give guidelines to goal setters
Difficulty of setting goals
Emphasis on short run goals
Danger of Inflexibility
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Planning Premises
- A plan is based on certain assumptions called premises
- Assumptions or premises are for a future setting or happenings
- Assumptions based upon certain intuition or scientific
forecasting
- The assumptions about future derived from forecasting and
used in Planning are known as planning premises
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way that are mutually beneficial to the company and society
at large..
- Social responsibility / social responsiveness related to
ethics.
POLITICAL AND LEGAL ENVIRONMENT
Closely related to government.
Political philosophy of the govt yields a great
influences over business policies.
TECHNOLOGICAL ENVIRONMENT
The nature of technology used for production of
goods and services in an important factor responsible for the
success of a business firm.
The improvements in technology raises total factor
productivity of a firm and reduces unit cost of output.
Technological environment affects the success of
firms and the need for technological advancement cannot be
ignored.
DEMOGRAPHIC ENVIRONMENT
Includes the size and growth of population, life
expectancy of the people rural urban distribution of population
the technological skills and educational levels of labour force.
Since new workers are recruited from outside the
firm, demographic factors are considered as parts of external
environment.
The skills and ability of a firms workers determine to
a large extent how well the orgn can achieve its mission.
NATURAL ENVIRONMENT
- In the ultimate source of many inputs such as raw
materials, energy which business firms use in their
productive activity.
- Availability of natural resources in a region a country is a
basic factor in determining business activity in it.
- It includes geographical and ecological factors such as
minerals and oil reserves, water and forest resources wealth
and climatic conditions, port facilities are all highly
significant for various business activities.
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- Not the availability of natural resources alone but also the
technology and ability to being them in use that determines
the growth of business and the economy.
INTERNAL ENVIRONMENT
Internal factors are to a good extent controllable factors
because the firm can change or modify these factors to improve
its efficiency.
VALUE SYSTEMS
Mmeans the ethical beliefs that guides the organization in
achieving its mission and objective.
Tthe value system of a business orgn makes an important
contribution to its success and its prestige in the world of
business.
Vvalue system of a business firm has an important
bearing on its corporate culture and determines its behavior
towards its employees, shareholders and society at large.
Iinfosys “Our corporate culture is to achieve our
objectives in environment of fairness, honesty, transparency and
courtesy towards our customers employees, vendors and society
at large”
MISSION AND OBJECTIVES
Tthe objectives of all firms is assured to be maximisation
of long – run profits.
Mmission is def as the overall purpose or reason for its
existence which guide and influences its business decision and
economic activities.
Tthe choice of business domain, direction of its
development, choice of business strategy and policies are all
guided by the overall mission of the company.
RReliance Industries Mission “To become a world class
company and to achieve global dominance. Ranbaxy
laboratories – to become a research based international pharma
company.
ORGANISATION STRUCTURE
Mmeans such things as composition of board of directors,
the number of independent directors, the extent of professional
management and share holding pattern.
Ssignificant influence over decision making process in an
organization.
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CORPORATE CULTURE AND STYLE OF FUNCTION OF TOP
MANAGEMENT
Ccorporate culture is either closed and threatening or
Open and Participatory.
Cclosed and threatening culture the business decisions are
taken by top level managers.
Tthese in a lack of trust & confidence in subordinate
officials of the company and secrecy pervades throughout in the
organization.
Aamong lower level Managers and workers there is no
sense of belongingness to the company.
Oopen & participatory culture business decisions are taken
at lower of management & top management has a high degree of
trust & confidence in the subordinates.
F communication between top level mgt & lower level
mgt
Tthe participation of workers in managerial take is
encouraged.
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PHYSICAL RESOURCES AND TECHNOLOGY
CAPABILITIES
Pphysical resources such as plant and equipment and
technological capabilities of a firm determine its competitive
strength which is an important factor determining its efficiency
and unit cost of production.
R R& D capabilities of a company determine its ability to
introduce innovation which enhance productivity of works.
Effective premises
1. Selection of premises which bear materially on the programs
2. Development of alternative premises for contingency planning
3. Verification of the consistency of premises
4. Communication of the premises.
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Opportunities (O) Maxi. Potentially the Maxi Eg.
Consider risk also. Eg most successful Developmental strategy
Current and future strategy, utilizing the to overcome weakness
Economic condition, Organisation strength to in order to take
political and social take advantage of advantage of
changes, New product opportunities oppirtunities
services and
Technology
Forecasting
- Process of predicting future conditions, that will influence and
guide the activities, behaviour and performance of the
Organisation.
Def – “ Forecasting is the formal process of predicting future events that will
significantly affect the functioning of the enterprises.
Features
Involvement of Future events
Depends upon past and present events
Happening of future events
Make use of forecasting techniques
Process
Developing the ground work
Estimating the future trends
Comparing actual with estimated results
Refining the forecast
Importance
Key to planning
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Means of coordination
Basis for control
Executive development
Facing Environmental challenges
Forecasting Techniques
- Qualitative ( use of Statistical tools) and Quantitative ( employ
human judgments to predict future)
1. Time series Analysis – involves decomposition of historical series
into its various components. Viz – trend, seasonal variations, cyclical
variations and random variations. A trend can be known over the
period of time and projections can be made about future.
2. Historical Analogy – past history records
3. Correlation – to find the relationship between two variables. Eg.
Between advertising expenditure and sales volume, Future sales
estimated on basis of change in adv expenditure
4. Regression – To measure the relationship between two variables. To
find the relative movements of two or more interrelated series.
5. Delphi Technique – the minds of the experts in the concerned areas
are probed systematically.
6. Input output analysis
Types of Forecast
- Demand forecast / sales forecast
- Economic Forecast
- Technological Forecast
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4 Commitment of action is the Forecasting does not require
basic motive of planning any commitment but helps
planning for future actions
Decision Making
- is the process of choosing a course of action from available
alternatives
- Def . Haynes & Massie “ Decision making is a process of
selection from a set of alternative courses of action which is
thought to fulfills the objective of the decision – problem more
satisfactorily than others.”
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6. Implementing the decision
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UNIT 2
PART A
1. Define Objectives
2. Mention the characteristic of effective policy
3. Explain TOWS Matrix
4. Mention the benefits of MBO
5. Define Planning
6. Mention different types of Plan
7. Define Strategies and tactics
8. Distinguish between policies and objectives
9. Mention the characteristic of Sound policy
10.Define MBO
11.Define Policy
12.Define budgets
13.Define Forecasting
14.Define decision Making
PART B
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1. Explain the various steps in Planning
2. Explain the Planning Premises
3. Explain the process of MBO. Explain its Merits and demerits.
4. Discuss elaborately the various types of plans
5. Explain the various techniques of forecasting
6. Discuss the process involved in decision making
7. Forecasting is a systematic analysis of past and present condition.
Explain
8. Explain the barriers in decision making and ways to overcome
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