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How to do SAP Third Party Order Process (Direct Ship) with AFS
Introduction: In the third party business process scenario vender supply goods directly to the end customer. Once the invoice received from the vender to the ordering plant end customer will be charged accordingly.
Invoice to ordering party Third party Vender

Ordering Plant
Process start

Third Party SO Purchase order

Ship goods directly to customer

End Customer

Procedure: - Sales order will be entered in the ordering plant - Purchase requisition will be created against the sales order automatically - Convert purchase requisition in to a purchase order - Statistical goods receipt in the ordering plant. - Invoice receipt from the Vender -Create a billing document Key highlights: - Sales order item category should be TAS (To represent Third party order) - Third party Purchase requisition item category will be S Test scenario: End customer has ordered 70pcs of polo shirts with bellow size breakdown. I need to place an order and my vender should directly ship goods to end customer without physically receiving them to my warehouse. Color/ Size Red/ XS Red/ S Stock Category MCSA MCSA Transfer Quantity 30 40

Material Polo Shirt

Pre requisites: - AFS material master exist for the Polo shirt. - Vender master record exist to use as the third party vender - Customer master record should be exist http://www.saperphelp.com/ Page 1

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Step 1: How to create the third party sales order
Sales order will be entered with item category TAS to represent third party order scenario. Use tcode: VA01 or bellow menu path to open create sales order transaction.

Enter sales order type, Sales organization, Distribution channel and division. Make sure material master sales views are extended to this combination.

Press enter key to move to next screen. Enter the sold-to party and ship-to party and press enter. http://www.saperphelp.com/ Page 2

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Note: customer should be alreaddy extended to the sales org, distribution chanel use.

Enter material, plant and double click on Req dlv. Date to enter grid value (color, size wise) quantity.

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Enter the quantity as required. In the AFS Item overview tab select the Item category field as TAS Third party Item.

Check the incompletion log to complete sales order entry (example: PO number, price ect) and Click to save the sales order. Bellow procedure can be followed to see the purchase requsition in the sales order Go to menu Item Schedule Line http://www.saperphelp.com/ Page 4

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Purchase requisition and line item can be seen as shown below.

Note down the requisition number.

Step 2: View purchase requisition

Transaction ME53N or bellow menu path can be used to view the purchase requisition.

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Purchase requsition will be display as bellow. Key highlites of the third party purchase requsition: purchase order item category will be S.

Purchase order item level Account assignment Tab will display the SO, line item link.

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Item level Schedule line tab will display the color/ size breakdown of the order.

Step 3: Convert purchase requisition to a Third party Purchase order

Go to tcode: ME21N to create a Purchase order (Vender/ supplying plant known) or follow bellow menu path.

Bellow screen will be appear. http://www.saperphelp.com/ Page 7

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Click on and select My Purchase Requisitions option to list the list of purchase requisitions created under your user name.

Drag and drop the purchase requstion in to the shopping cart to convert purchase requsition to a purchase order and complete other necessary data.

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Key highlight of the third party purchase order Item category will be S- Third Party Item level Account assignment Tab will display the sales order / line item link.

Click to save the purchase order and note down purchase order number. PO will be transmitted to the Third party vender by email/ fax/ EDI.third party vender will be deliver goods directly to end customer.

Step 4: View sales order document flow.

Go to tcode VA03- Display sales order.

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Go to menu Environment Display document flow

Sales order document flow will display the sales order Purchase order link.

Step 4: Statistical goods receipt

Statistical goods receipt will be performed against the purchase order. Goods receipt can be done with or without inbound delivery confirmation. Use the tcode: MIGO or following menu path to perform the statistical goods receipt.

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Select Goods receipt Purchase order option as bellow.

Enter the purchase order number and click . Select the items and click Item ok option in the line item level for the required lines need to perform the statistical goods receipt.

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Click to check for errors and click will be created as bellow.

to post the statistical goods receipt. Material document

Step 5: Receipt of Invoice from Third party vender and invoice entry in SAP
Go to tcode: MIRO or follow the bellow menu path.

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Select Company code and click

In the item level enter the purchase order number as bellow and click

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Check the referance data and click on to proceed.

Key in the invoice amount as bellow and click save to create the invoice.

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Step 6: Create billing document

Use tcode: VF01 or bellow menu path.

Bellow screen will be open. Key in the sales order number as below and press enter key.

Click enter do the required changers if necessary and press

to create the billing document.

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Step 7: View sales order document flow after billing.
Go to tcode: VA03 and enter the sales order number and press enter key. Go to Extras Document flow menu. When full third party scenario cycle is completed sales order status will be moved to Completed.

If you need further clarifications please feel free to contact me on geshanw@saperphelp.com . Ill be more than happy to assist you. Geshan Weerasinghe

SAP is a trade mark of SAP AG. This is a personal blog document this doesnt have any affiliation with SAP AG. http://www.saperphelp.com/ Page 16