Extended IS Vendor Contract Awarded After an extensive period of proposal reviews and demonstrations, due diligence, and subsequent

negotiations, the Project has selected Social Solutions to be its software vendor for the OST Extended Information System. The difficult decision was based on a combination of factors such as software features and how closely the service aligned with our envisioned proposal requirements, financial sustainability beyond the grant period, and the ability for the Project to extend the system to an ever-expanding array of OST Providers beyond the ones either funded or operated by the City. The initial contract between The Mayors Fund for Philadelphia (the Projects fiscal intermediary) and Social Solutions is for the period July 1, 2013 - June 30, 2014, but it has optional extensions based on performance for up to three additional years. The first year entails start-up and implementation costs that will not be recurring; subsequent years will primarily include yearly licensing fees that will include ongoing support and systems maintenance. The scope of work with Social Solutions -- displayed over various phases within the contract period -- consists of the following: Deploy the Extended IS for the use of the 80 Philadelphia Parks and Recreation afterschool programs and the LEAP programs located at 54 branches of the Free Library of Philadelphia. This will mark the initial time when all such programs will have an ability to automate data records for the thousands of youth served by these City-operated programs and to take advantage of resulting data reports. (This work will be done in 3 phases). Interface with PCAPS the data system in place for the 206 DHS-funded OST programs -- and other MIS systems, e.g., the ASAP Partner Directory, to seamlessly import and export data and to deliver the desired report function for participating providers and administrators. Further data integration will be initiated with willing providers that operate additional OST programs, but that utilize MIS systems and inbuilt tools other than the Social Solutions ETO product. (In such instances, Data Agreements will be crafted before any data are uploaded and integrated.) Where offers are accepted, deploy the Extended-IS at non-city-funded OST program sites willing to participate with the Projects data integration

vision. Potential partners are Archdiocese CARES programs, 21st Century Community Learning Centers, large School Age Child Care programs, and programs located in targeted neighborhoods where community OST partnerships are taking hold. (Again, Data Agreements will precede any data sharing occurring.) Among the contract deliverables, the following can be anticipated: Training for administrators, core users and other end users utilizing a mix of training models. (As a Social Solutions Training Partner, Congreso staff will assume major training and TA roles.) Flexible report writer capability and access to an extensive set of inbuilt reports. Ability to track youth outcomes and quality assessments. (Note: A specific pilot project beginning in October will make use of the Extended IS.) Ability to access over mobile devices and card scan ability for attendance tracking, should that be desired at certain locations Documentation The Project Team and our new Social Solutions counterparts will soon commence the discovery phase to establish detailed system requirements for configuration and workflows, PCAPS integration, data sharing (import and export needs), and reporting needs. As the Project moves forward, we will disseminate additional information on the Projects website1 and continue to work closely with the members of the Data Work Group, including its sub groups, and the Outcomes & Assessment Work Group.

http://www.sp2.upenn.edu/ostrc/phillyost/PhiladelphiaOST.html