Grand Haven Croquet Club Board of Directors Meeting December 9, 2013 Attending: Cass Gaisor, Tony dos Santos,

Bill Todd, Lindsey Brown, Elaine Worsfold, George Betz, Rich Burns, Dick Olsen (visitor) President Cass Gaisor called the board meeting to order at 1:00 p.m. She asked for approval of the November 11, 2013 Board minutes. Motion was made, seconded and approved to accept the minutes as read. Cass Gaisor President Meeting of Play Pals - 7 or 8 interested Either 1 on 1, or 1 per couple (only 1 couple right now) Perhaps assigning a play pal to some of the members have drifted away phone calls discussion followed Bill Todd interested in becoming a play pal Back in the Game event early in the year in February (Saturday or Sunday a.m./p.m.) Bicycle Donation was well received and under budget Handicap Information from tournaments Points will not be published Away Tournament information must be factual (form should be filled out) not emotional There will be a handicap review in January

Tony Dos Santos Vice President By-laws Committee is making good progress. Established a Focus Group for input for suggested changes and has heard nothing. Committee has first draft of recommended amendments to be submitted to the board after the holidays Perspective time-line ending with submission to members March 15, 2014 January 13, 2014 proposed changes from by-laws to board January 27, 2014 by-law committee meeting with the board in a workshop session to discuss (not vote). Could be moved up to January 20, 2014 if necessary February 10, 2014 monthly board meeting to consider final draft and vote March 10, 2014 Board meeting to include final vote March 15, 2014 send to members and on website Annual Meeting in April Several members of the Board suggested that we inform the membership to contact members of the focus group with their suggestions. Cass stated she would get the names of those on the focus group from the chair of the bylaws committee, so that this can be done.

Grounds and Equipment Croquet courts have been seeded and are in better looking condition Spoke to Barry about having Creekside courts rotated on a set schedule once a month Cash to CDD staff for their aid on or about Dec. 17th - $50 for Barry (gift card to Carrabas) and $25 to the other 2 Grounds Committee Chair will provide on a bi-annual basis refreshments for the grounds crew not to exceed $75. Motion was made and carried. Linda Dos Santos - Logo Wear Received 4 orders Would like have all members order by December 17. Cass will blast members to get any orders in Bill Todd - Treasurer Check to Greg Brown for bikes - $192.56 (Donated to the Big Red Toy Box) Balance $13,529.00

George Betz Social Committee Morning Christmas Event - 19 people attended - Large Elf outfit worn by Dick Olsen won best dressed Holiday Party was a success. Holiday party expenses on hold until last bill was submitted. Wine and Wickets is $12.40 in the black

Richard Burns Tournament Director Cass will send out email to club about both tournaments (survey of interest by GHCC members) Club Championship open to 10 and under handicaps may apply (lowest 16 handicaps will be accepted) Will be seeded #1 will play # 16, #2 will play # 15, etc. Sudden death elimination March 6 and 7, 2014 2 sessions first day 1 session second day with finals Lunch will be served first day, breakfast 2nd day Cost will be $20 fee, $12 non-player lunch, $3 non-player breakfast Something to be served at awards ceremony Motion was made and carried to give the Tournament Director the authority to set up the tournament GRAND HAVEN INVITATIONAL - April 2-5, 2014 Kick start tournament 3 months in advance Twenty four player field with handicaps from 3.5 to 14 Three flights Championship. (3.5 to 5) First flight. ( 6 to 8 ) Second flight ( 9 and up)

Entry fee is estimated at or around $275 per player will include: Welcome cocktail reception Breakfast and lunch at court side provided each day One casual dinner (to be held at the Creekside Center) Gala banquet Awards luncheon Limited housing will be available at Club members' homes A recommended list of local hotels will be provided Initial indication of interest with a $100 deposit will be requested by 1/30/20014 Schedule a meeting for the Tournament Committee members to assign responsibilities: Program Barry Naus will work on this Advertisements do we need advertisers? Tournament Committee will decide Housing some members may offer to put up participants Permission from CCD to hold tournament and the fees involved Richard Burns will handle Meals and hospitality George Betz will get involved George and Richard will schedule meeting with GH golf club to consider Gala Banquet Field Readiness Finance Bill Todd will work on the Tournament Committee Trophies and Favors To be decided by tournament Committee Budget Estimate should be enough to cover all expenses. Guest Fee One $150 for all events or ala carte at separate prices Letter going out this week to people who have competed in the past get first chance Emails will go out to all clubs and people who have shown interest in the past. Deposit fee refundable up to week before tournament. Lindsey Brown Membership Director New member class went well 12 people signed up 11 participated 4 joined and 2 possibles Play Pal Program had its first meeting and will be contacting the new members to see if they are interested in being part of the program Plans to have two free Beginners Classes each year assuming instructor avai lability and sign-up.

Old Business Memorial Plaque has been purchased and permission given to hang Need to get names engraved Oak Tree article Cass has written an article but has not heard from Patty Stauffer Gifts for office admins. 2 boxes of candy National Croquet Day and Club banquet postponed until January Name changed discussed. Grand Haven Croquet Day suggested. Courts may be resurfaced after Invitational Presidents Day Croquet Event discussed February 22, 2014

New Business Get-Back in the Game Event discussion postponed 2014 Beginners classes to be discussed in January Better marketing of Georges events needed Mini Sanctioned tournaments suggested

There being no further business, a motion was made, seconded and approved to adjourn the meeting at 2:50 p.m. Respectively submitted:

Elaine Worfsold Acting Recording Secretary