BUSINESS MEETING

Prof.Mahesh Kumar IBS Hyd 1

 THREE PHASES
• PREPARATORY PHASE

• CONDUCT PHASE

• FOLOW-UP PHASE

Prof.Mahesh Kumar IBS Hyd 2

 PREPARATORY PHASE

URPOSE OF MEETING (TYPES)

nformational 2.Problem-solving 3.Change-facilitating

GENDA PREPARATION

ENUE SELECTION-DATE-TIME

OSTING OF LETTERS/AGENDA

RRANGEMENTS-SEATING PLAN
Prof.Mahesh Kumar IBS Hyd 3
 SEATING ARRANGEMENT
(RIGHT & LEFT IN DESCENDING ORDER)

• NAME PLATES
• AGENDA COPY
• PEN/PENCIL
• WHITE PAPERS
(PROTOCOL OF THE COMPANY)
CHIEF GUEST PROECT
GUEST OF DIRECTOR
SECRETARY CHAIRMAN
HONOUR

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THEATRE STYLE

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SCHOOL ROOM STYLE

• .

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ROUND TABLE/ PARTICIPATIVE

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BANQUET STYLE

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T- STYLE

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U-STYLE

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OVERTLY DIRECTIVE

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COVERTLY DIRECTIVE

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EQUALISING

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 CONDUCT PHASE
• CHAIRMAN TO CONDUCT

• SECRETARY RECORDS THE MINUTES

• PROCEED AS PER AGENDA- ITEM WISE

• MOVE A PROPOSAL

• SECOND A PROPOSAL
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 CONDUCT PHASE
• PASS RESOLUTIONS

• EACH RESOLUTION IS MINUTED AS

• “RESOLVED TO ……………..
MR.XXXXX MOVED THE PROPOSAL
MR.XXXX SECONDED THE PROPOSAL

• POINT OF PRIVILEGE

• POINT OF ORDER

• POINT OF INFORMATION
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 STANDARD AGENDA
• CALLING DIGNITARIES TO THE DAIS
• MEETING CALL TO ORDER
• WELCOME ADDRESS
• APOLOGIES FOR ABSCENCE
• ESTABLISHMENT OF QUORUM
• ADOPTION OF AGENDA
• READING & CONFIRMATION OF MINUTES OF
PREVIOUS MEETING
• REPORT BY DIRECTOR/MGR - SALES
• REPORT BY DIRECTOR/MGR- FINANCE
• APPROVAL OF ACCOUNTS
• ANY OTHER MATTER WITH THE PERMISSION
OF THE CHAIR
• VOTE OF THANKS
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• ADJOURNMENT
 TYPES OF PEOPLE
• THE LATE COMER / EARLY LEAVER
• THE BROKEN RECORD
• THE DOUBTING THOMAS
• THE HEAD SHAKER
• THE DROP-OUT
• THE WHISPERER
• THE LOUD MOUTH
• THE ATTACKER
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 THE FOLLOW-UP PHASE
• MINUTES TYPED AND POSTED

• REVIEW ACTION TAKEN

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 AGENDA FOR A GEN. MEETING
• CALLING DIGNATARIES TO DAIS
• MEETING CALL TO ORDER
• PRAYER
• WELCOME ADDRESS
• RECOGNITIONS
• SECRETARY’S REPORT
• INTRODUCTION OF THE CHIEF GUEST
• ADDRESS BY THE CHIEF GUEST
• PLEASANTRIES
• VOTE OF THANKS
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• ADJOURNMENT
 Business Meeting
• Welcome
Welcome Address
Address
• Apologies
Apologies forfor absence
absence
• Minutes
Reading of last meetingof Minutes of last meeting
& Confirmation
• Matters
Matters arising
arising fromthe
from theminutes
minutes
• First
First main
main itemitem (ReportbybyFinance
(Report Financemanager)
manager)
• Second
Second mainmainitem item
• Third
Third main
main itemitem
• Any
Any other
other matter
matter withthe
with thepermission
permission of of the
the Chair
Chair
• Vote
Vote of thanks
of thanks
• Adjournment
Adjournment Prof.Mahesh Kumar IBS Hyd 20
 Recording the MINUTES
• Organization
• Place, Date and Time
• Chairman-Secretary
• Members present
• All motions/amendments/resolutions with
the Names of Movers & Seconders
• Results of voting, if any
• Vote of thanks
• Adjournment Prof.Mahesh Kumar IBS Hyd 21
 MINUTES
• Resolution Copy/ Extract

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