1 BASIC SETTINGS FOR CONTROLING AREA 2 MAINTAIN NUMBER RANGES FOR CONTROLING DOCUMENTS i)CO THROUGH POSTINGS FROM

FI ii) REPOST CO LINE ITEMS a) TRANSFOR DOCUMENT WISE b) TRANSFOR LINE ITEM WISE iii) REPOST COSTS iv) PLANING PRIMARY COSTS 3 MAINTAIN VERSIONS 4 COST ELEMENT ACCOUNTING i) PRIMARY COST ELEMENTS ii) SECONDARY COST ELEMENTS 5 COST CENTER ACCOUNTING 1) CREATION OF PRIMARY COST ELEMENTS AT FI AREA 2) CREATION OF PRIMARY COST ELEMETS AT CO AREA 3) AUTOMATIC CREATION OF PRIMARY COST ELEMENTS AT THE TIME OF CO IMPLEMENTATION:a) MAKE DEFAULTS SETTINGS b) CREAT BATCH INPUT SESSION c) EXICUTE BATCH INPUT SESSION 4) AUTOMATIC CREATION OF COST ELEMENTS AFTER CO IMPLEMENTATION :a) EDIT CHART OF ACCOUNTS b) CREATION OF G/L ACCOUNT c) EDIT CHART OF ACCOUNTS 6 DISPLAY COST ELEMENTS CREATED 7 CREATION OF FIELD STATUS GROUP BY MAKING COST CENTER REQ 8 ASSIGN NEW FIELD STATUS GROUP IN G/L EXPENDITURE ACCOUNTS 9 CREATION OF COST CENTERS 10 CREATION OF COST CENTER GROUPS 11 CREATION OF COST ELEMENT GROUPS 12 ENTER EXCHANGE RATES FOR INR TO EURO FOR TYPE M 13 POSTING OF TRANSACTION IN FI 14 TO VIEW COST CENTER REPORT 15 REPOST CO LINE ITEMS 16 TO VIEW COST CENTER REPORT 17 TO VIEW COST ELEMENT WISE TOTAL 18 REPOST COSTS 19 PERIOD LOCK 20 SET CONTROLING AREA 21 ONLINE RECONCLIATION LEDGER :a) posting of salaries in company code level b) to view account balance c) to view cost center report d) repost cost e) to view account balance f) to view cost center report g) due to online reconcliation ledger document will be

22 23 24 25

26

27

28 29

generate in FI h) to view account balance i) to view cost center report DOCUMENT TYPE "SA" SHOULD ALONE INTER COMPANY POSTINGS CREATION OF G/L MASTERS PREPARE CROSS COMPANY CODE TRANSACTIONS TO MAKE TEXT FIELD OPIONAL FOR FIELD STATUS GROUPS G004 COST ACCOUNTS 1) MAINTAIN CONTROLING AREA 2) ACTIVATE RECONCLIATION LEDGER 3) DEFINE ADJUSTMENT ACCOUNTS FOR RECONCLIATION POSTINGS ECC6 CUSTOMIZATION :1) define varients for real time integration 2) ASSIGN VARIENTS FOR REAL TIME INTEGRATION TO COMPANY CODES END USER AREA :1) CREATION OF COST CENTER DEPT-X FOR COMPANY CODE RSL 2) REPOST COSTS 3) TO VIEW FI DOCUMENTS FI AREA :1) CROSS COMPANY CODE POSTINGS ACCUREAL ORDERS:1) ACCUREAL/ DEFFEREL DOCUMENTS a) BONUS PROVISON ON 30.04.2013 b) REVERSAL OF BONUS PROVISION ON 01.05.2013 c) BONUS PROVISION ON 31.05.2013 2) OPEN ITEM MANAGEMENT :a) BONUS PROVISON ON 30.04.2013 b) BONUS PROVISON ON 31.05.2013 3) ACCRUAL ORDERS ONLY IN CO

OKKP

CONTROLING DOCUMENTS NGS FROM FI FB01L

CUMENT WISE NE ITEM WISE

NO T.CODE KA01 KA06 FS00 KA01

ARY COST ELEMENTS AT FI AREA ARY COST ELEMETS AT CO AREA ON OF PRIMARY COST ELEMENTS AT THE TIME OF CO IMPLEMENTATION:EFAULTS SETTINGS ATCH INPUT SESSION BATCH INPUT SESSION ON OF COST ELEMENTS AFTER CO IMPLEMENTATION :ART OF ACCOUNTS ON OF G/L ACCOUNT ART OF ACCOUNTS

OKB3 SM35 OB13 FS00 OB13 KA03 OBC4 FS00 KS01 KSH1 KAH1 OB08 FB01L KSB1 KB61 KSB1 KB11N OKP1 OKKS FB01L FAGLB03 KSB1 KB11N FAGLB03 KSB1

UP BY MAKING COST CENTER REQ P IN G/L EXPENDITURE ACCOUNTS

TO EURO FOR TYPE M

n company code level

cliation ledger document will be

LONE INTER COMPANY POSTINGS

TRANSACTIONS OR FIELD STATUS GROUPS G004 COST ACCOUNTS

IATION LEDGER NT ACCOUNTS FOR RECONCLIATION POSTINGS

no. t.code FAGLB03 KSB1 OBA7 FS00 OBYA OBC4 OKKP no. t.code no. t.code NO.T.CODE NO.T.CODE KS01 KB11N FB03 FB01L

OR REAL TIME INTEGRATION TO COMPANY CODES

CENTER DEPT-X FOR COMPANY CODE RSL

ODE POSTINGS

EL DOCUMENTS PROVISON ON 30.04.2013 AL OF BONUS PROVISION ON 01.05.2013 PROVISION ON 31.05.2013

PROVISON ON 30.04.2013 PROVISON ON 31.05.2013

BASIC SETTINGS
A) ENTER PRISE STRUCTURE
1 2 3 4 5 6 7 8 9 Define Company Define Co Code Assign Co Code to Company DEFINE SEGMENT - { NEW TASK } Define Chart of Accounts Assign Company Code to Chart of Accounts Define Account Groups Define Retained Earnings Define Fiscal Year OX15 OX02 OX16 NO TR.CODE OB13 OB62 OBD4 OB53 OB29 OB37 OBBO OBBP OB52 OBA7 OBC4 OBC5

G)
17 18

H)
19

B) CHART OF ACCOUNTS

I)
20 21

J)
22 23 24

C) FISCAL YEAR
10 Assign company code to fiscal year variant

K)
25

D) POSTING PERIODS
11 Define Posting Period Variant 12 Assign Varient to company Code 13 Open and close Posting Periods

E) DOCUMENT TYPE & NUMBER RANGES

14 Define Document Type Number Ranges

F) FIELD STATUS
15 Define Field Status Varient & Field status Group 16 Assign Company code to Field Status Variant

TOLERANCE GROUP
Define Tolerance group for G/L Accounts Define Tolerance group for Employees OBA0 OBA4 OBBG OKKP OKE5 NO TR.CODE NO TR.CODE NO TR.CODE OBY6

COUNTRY CALICULATION
Assign Country to Calculation Procedure

CONTROLING
Maintain controlling Area Maintain controlling Area settings

DOCUMENT SPLITING
Classify G/L account for Document Splitting Define document Splitting charecteristics for GL ACCOUNTING Active Document Splitting

GLOBAL PARAMETERS
Enter global parameters

GENERAL LEDGER STEPS :

1 2 3 4 5 6 7 8 Creation of General Ledger Masters Creation of Profit Center Posting of Transaction Copy Number Range interval for Next Fiscal Year Define Posting Keys Display Document Change Document Display Account Balance FS00 KE51 FB01L OBH2 OB41 FB03 FB02 FAGLB03

A GL MASTER CREATION :-

[ FS00 ]
1 2 3 4 5 6

IN GL MASTERS FIRST WE ARE CREAT RESERVES AND SURPLUS ACCOUNT.

1 100100 RESERVES AND SURPLUS ACCOUNT GROUP :- RESERVES AND SURPLUS ACCOUNT SHORT & LONG TEXT :- SURPLUS IN P&L ACCOUNT ITS A BALANCE SHEET ITEM USED CURRENCY :- INR SORT KEY :- 001 POSTING DATE FIELD STATUS GROUP :- G001 GENERAL (WITH TEXT, ALLOCAT) 2 100000 EQUITY SHARE CAPITAL ACCOUNT I ASSIGN WITH 100100 RESERVES AND SURPLUS ACCOUNT GROUP :- SHARE CAPITAL ACCOUNT SHORT & LONG TEXT :- EQUITY SHARE CAPITAL ACCOUNT ITS A BALANCE SHEET ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G001 GENERAL (WITH TEXT, ALLOCAT)

100100 reserve 100000 equity s 200100 cash ac 400100 salaries 400300 rent 100500 out sta

3 200100 CASH ACCOUNT I ASSIGN WITH 100000 EQUITY SHARE CAPITAL ACCOUNT GROUP :- CURRENT ASSETS SHORT & LONG TEXT :- CASH ACCOUNT ITS A BALANCE SHEET ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G005 BANK ACCOUNTS SELECT RELEVENT CASH FLOW CHECK BOX. 4 400100 SALARIES ACCOUNT I ASSIGN WITH

(1) 100100 RESERVES AND I I----> I I I I I I I I I I I I------->

100000 EQUITY SHARE CAPITAL ACCOUNT GROUP :- PERSONAL COST SHORT & LONG TEXT :- SALARIES ACCOUNT ITS A P&L ACCOUNT ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G001 GENERAL (WITH TEXT, ALLOCAT) 5 400300 RENT ACCOUNT I ASSIGN WITH 400100 SALARIES ACCOUNT GROUP :- ADMINISTRATION COST SHORT & LONG TEXT :- RENT POSTING ITS A P&L ACCOUNT ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G001 GENERAL (WITH TEXT, ALLOCAT) 6 100500 OUT STANDING EXPENCES ACCOUNT I ASSIGN WITH 100000 EQUITY SHARE CAPITAL ACCOUNT GROUP :- CURRENT LIABILITES AND PROVISIONS SHORT & LONG TEXT :- OUT STANDING EXPENCES ACCOUNT ITS A BALANCE SHEET ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G001 GENERAL (WITH TEXT, ALLOCAT) 7 100300 SBI RUPEE TERM LOAN ACCOUNT I ASSIGN WITH 100000 EQUITY SHARE CAPITAL ACCOUNT GROUP :- SECURED LOANS ACCOUNT SHORT & LONG TEXT :- SBI RUPEE TERM LOAN ACCOUNT ITS A BALANCE SHEET ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G005 BANK ACCOUNTS INTREST INDECATOR :- D1 (10% MONTHLY) 8 400400 INTREST ACCOUNT I ASSIGN WITH 400300 RENT ACCOUNT GROUP :- INTREST ACCOUNT SHORT & LONG TEXT :- INTREST ACCOUNT ITS A P&L ACCOUNT ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G001 GENERAL WITH (TEXT, ALLOCAT) 9 100301 SBI FOREIGN CURRENCY TERM LOAN :I ASSIGN WITH 100300 SBI RUPEE TERM LOAN ACCOUNT

GROUP :- SECURED LOANS SHORT & LONG TEXT :- SBI FC TERM LOAN ITS A BALANCE SHEET ITEM USED CURRENCY :- USD (AMERICAN DOLLAR) FIELD STATUS GROUP :- G005 BANK ACCOUNTS 10 300100 OTHER INCOME I ASSIGN WITH 400300 RENT ACCOUNT GROUP :- OTHER INCOME SHORT & LONG TEXT :- EXCHANGE GAIN ITS A P&L ACCOUNT ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G001 GENERAL WITH (TEXT,ALLOCAT) 11 400301 EXCHANGE LOSS I ASSIGN WITH 400300 RENT ACCOUNT GROUP :- ADMIN EXPENCES SHORT & LONG TEXT :- EXCHANGE LOSS ITS A P&L ACCOUNT ITEM USED CURRENCY :- INR FIELD STATUS GROUP :- G001 GENERAL WITH (TEXT,ALLOCAT)

ACCOUNTS PAYABLES:12 i) 200120 INVENTORY RAW MATERIAL I ASSIGN WITH 200100 CASH ACCOUNT SHORT & LONG TEXT :- INVENTORY RAW MATERIAL FIELD STATUS GROUP :- G001 DESELECT ' RELEVENT CASH FLOW CHECK BOX ' ii) 100501 SUNDRY CREDITORS RAW MATERIAL I ASSIGN WITH 100500 OUT STANDING EXPENCES SHORT & LONG TEXT : SUNDRY CREDITORS RAW MATERIAL DESELECT : ONLY BALANCES IN LOCAL CURRENCY RECONCLIATION ACCOUNT FOR VENDOR ACCOUNT TYPE DESELECT : OPEN ITEM MANAGEMENT SORT KEY : 012 (VENDOR NUMBER) FIELD STATUS GROUP : G067 (RECONCLIATION ACCOUNT)

LIST OF GL MASTERS
100100 reserves and surplus 100000 equity share capital 200100 cash account 400100 salaries 400300 rent 100500 out standing expences 7 8 9 10 11 12 100300 sbi rupee term loan 400400 rent a/c 100301 sbi fb term loan 300100 exchange gain 400301 exchange loss 200120 inventory raw material 13 100501 sundry creditors raw material 14 200105 sbi current account 15 200150 advance to vendors

FLOW CHART OF GL MASTERS

RESERVES AND SURPLUS ACCOUNT (2) 100000 equity share capital I I---> (4) 400100 salaries ---> (5) 400300 rent account -->(8) 400400 intrest a/c I I------->(10) 300100 exchange gain I---> (6) 100500 out standing expences I-------> I I--->(13) 100501 sundry creditors raw material I I--->(11) 400301 exchange loss I I-->(15) 200150 advance to vendors I I I I---> (7) 100300 sbi rupee term loan ---> (9) 100301 sbi fc term loan (3) 200100 cash account I---> (12) 200120 inventory raw material I I---> (14) 200105 sbi current account

dry creditors raw material urrent account ance to vendors

300100 exchange gain

0301 exchange loss

SAMPLE DOCUMENT
EX: THIS IS USED FOR MONTH END PROVISIONS : EVERY MONTH END WE MAKE PROVISIONS SALARIES WAGES RENT BONUS Define Number Range interval NO.RANGE YEAR X2 2013 FBN1 FROM NO. 5000001 OBD4 FS00 F-01 FBM3 FB01L TO NUM. 5100000

2 3 4 5 6

Check Account Groups for Giving Account no. Creation of General Ledger Master Creation of Sample Document Template Display Sample Document Posting of Transaction by Copying Sample document

FOREIGN CURRENCY TRANSALATION

1 Check Exchange Rate Types G : BANK BUYING RATE B : BANK SELLING RATE M : AVERAGE RATE Define Translation Ratios for Currency Translation USD INR JPY INR 1 :1 100 :1 OB07

OBBS GBP 1

USD : MEANS DOLLAR JPY : MEANS JAPANESE YEN GBP : MEANS BRITAN POUND ITL : MEANS ITALIAN LIRA CONVERSATION FACTORS ARE GIVEN AT CLIENT (800) LEVEL AND NOT AT COMPANY CODE LEVEL. EXCHANGE FROM RATE G USD B USD M USD 3 Enter Exchange Rates TO INR INR INR VALID FROM 01.04.2013 01.04.2013 01.04.2013 RATIO FROM 1 1 1 TO 1 1 1 OB08

4 5

EXCHANGE DIRECT VALID FROM FROM TO RATE QUOTATION G 01.04.2013 USD 54.5 INR B 01.04.2013 USD 55 INR M 01.04.2013 USD 54.55 INR Exchange Rates Entry at End User Area S_BCE_68000174 Bank Selling Rate for Document Type OBA7

DOCUMENT TYPE :- SA UNDER "DEFAULT VALUES EXCHANGE RATE TYPE OF FOREIGN CURRENCY DOCUMENT SELECT :- B (BANK SELLING 6 POSTING OF TRANSACTIONS :FB01L I-------> 1ST SCENARIO :WHEN EXCHANGE RATE IS NOT ENTERED AT THE TIME OF POSTING I i) IT TAKES EXCHANGE RATE FROM FOREX TABLE I ii) IT TAKES THE LATEST POSTING DATE RATE I I-------> 2 ST SCENARIO :WHEN EXCHANGE RATE IS ENTERED AT THE TIME OF POSTING. TO TAKE EXCHANGE RATE TYPE BASED ON DOCUMENT TYPE : DOCUMENT TYPE: SA : G/L POSTINGS - TO TAKE BANK SELLING RATE KR : FI VENDOR INVOICE - TO TAKE BANK SELLING RATE

RE : MM VENDOR INVOICE - TO TAKE BANK SELLING RATE DR : FI CUSTOMER INVOICE - TO TAKE BANK BUYING RATE RV : SD CUSTOMER INVOICE - TO TAKE BANK BUYING RATE NOTE :IF WE DONT SPECIFY IT TAKES "M", i.e., AVERAGE RATE

INR :1

EUR

INR 1 :1

ITL

INR 1000 :1

Y CODE LEVEL.

ENT SELECT :- B (BANK SELLING RATE )

T THE TIME OF POSTING

(B) (B)

(B) (G)

PARKING OF DOCUMENT CASHIER

- ENTER TRANSACTION IN SAP AND PARK - PARKING WILL NOT UPDATE THE RECORDS, ONLY IT WILL BE STORED. - SYSTEM MESSAGE TO SR.PERSON FOR RELEASE 1 Posting Transaction TYPE : SA TEXT : PARK DOCUMENT TESTING SELECT " OVER VIEW " BUTTON & SAVE F-65

IT IS A TYPE OF RELEASE PROCEDURE (OR) APPROVAL IN LIVE ENVIRONMENT. CASHIER BEFORE MAKING THE PAYMEN IN SAP WE HAVE SYSTEMS APPROVAL.

SR.EMPLOYEE

- AFTER RECEIPT OF THE MESSAGE FROM CASHIE - HE CAN CHANGE AMOUNT/ ACCOUNT HEAD/ D - RELEASING UPDATES RECORDS.

Check Account Balance whether parking updates FAGLB03 GIVE THE ACCOUNT NUMBER , COMPANY CODE, FISCAL YEAR THEN EXICUTE. SLSTEM MESSAGE TO SENIOUR EMPLOYEE FOR RELEASE : TITLE : PLEASE RELEASE DOCUMENT NUMBER - 1 RECEIPENT : SAPUSER RECEIPENT TYPE : SAPLOGON NAME SELECT " EXPRESS MAIL " CHECK BOX SEND FROM THE MENUBAR SELECT : SYSTEM -----> CREATE SESSION IT SHOWS THE MESSAGE ; ENTER. Display path Document Change Amount FBV0 SELECT : DOCUMENT LIST BUTTON DOUBLE CLICK ON DOCUMENT NUMBER TO CHANGE THE DATES - SELECT DOCUMENT HEADER BUTTON SELECT : FAST DATA ENTRY BUTTON TO CHANGE THE DEBIT ACCOUNT NUMBER AND CHANGE DEBIT & CREDIT AMOUNTS FROM THE MENUBAR SELECT : DOCUMENT ----> POST TO CHECK ACCOUNT BALANCE WHETHER RELEASING UPDATES ACCOUNTS (OR) NOT :SYSTEM MESSAGE TO CASHIER ABOUT RELEASE :FROM THE MENU BAR SELECT : SYSTEM ----> SHORT MESSAGE TITLE : DOCUMENT NO. 1 RELEASE WITH CHANGES RECEIPENT : SAPUSER RECEIPENT TYPE : SAPLOGON NAME SELECT " EXPRESS MAIL " CHECK BOX SEND FROM THE MENUBAR SELECT : SYSTEM -----> CREATE SESSION IT SHOWS THE MESSAGE ; ENTER.

5 6

DISPLAY CHANGES TO THE RELEASE DOCUMENT :COMPANY CODE : DOCUMENT NO : FISCAL YEAR : ENTER SELECT " ALL CHANGES " BUTTON.

FBV5

ORE MAKING THE PAYMENT HE TAKES HIS Sr.PERSON APPROVAL ON THE DOCUMENT MANUALLY.

HE MESSAGE FROM CASHIER, VERIFY THE DOCUMENT OUNT/ ACCOUNT HEAD/ DATE- THEN RELEASE.

FAGLB03

HOLD DOCUMENT
THIS IS USED FOR ADJUSTMENT PURPOSE : HOLD DOCUMENT WILL NOT UPDATE THE RECORDS. ADVANCES TO DIRECTORS :-

COMPANIES ACT., PROHIBITS GIVING LOANS/ ADVANCES TO DIRECTORS. THEY TAK WHEN THEY TAKE ADVANCE PASS ENTRY AND HOLD THE DOCUMENT, ONCE THE M

CASH ADVANCES TO PURCHASE DEPARTMENT :IN COMPANIES FOR SMALL PURCHASES, PURCHASE DEPARTMENT TAKE CASH ADVANCES IN THE MORNIN IN COMPANIES THEY USE " IOU " SLIPS. (IOU : I OWE YOU ) WHEN PURCHASE DEPARTMENT TAKES ADVANCE IN THE MORNING PASS ENTRY AND HOLD THE DOCUME PASS ENTRY FOR PURCHASES.

PHYSICAL CASH BALANCE = SAP CASH ACCOUNT BALANCE +/- HOLD DOCUMENTS BALANCE AMOUNT 1 2 3 4 1

Run Program "RFTMPBLU" Creation of Hold Document Display Hold Document and Delet Document No.2(i) Display Document and Complete Document No.2(ii)

SE38 FB01L

Run Program -RFTMPBLU SE38 WHEN WE EXICUTE THIS PROGRAM HOLD DOCUMENTS IN THE OLD VERSION WILL BE CONVERTED TO NEW WHEN WE GO FOR SAP ECC6 FIRST TIME STILL WE HAVE TO RUN THIS PROGRAM. THIS IS RUN AT CLIENT (800) LEVEL AND NOT AT COMPANY CODE LEVEL. PROGRAM : RFTMPBLU EXICUTE SELECT : NO TERMINATION FOR READ ERROR EXICUTE

COMPANY CODE

CRATION OF HOLD DOCUMENTS :FB01L i) BY GIVING DEBIT AND CREDIT DOCUMENT DATE TYPE : SA POSTING DATE POSTING KEY : 40 ACCOUNT : 400100 ENTER AMOUNT : PROFIT CENTER: TEXT : HOLD DOCUMENT TESTING POSTING KEY : 50 ACCOUNT : 200100 FROM THE MENU BAR SELECT :- DOCUMENT ----> HOLD ENTER DISPLAY HOLD DOCUMENT AND DELETE DOCUMENT NUMBER : 2 (i) SELECT HOLD DOCUMENT BUTTON SELECT DOCUMENT LIST BUTTON KEEP THE CURSER ON DOCUMENT NO:1, SELECT DELETE

FB01L

FB01L

SELECT " YES " SELECT BACK ARROW SELECT DOCUMENT LIST BUTTON 4 DISPLAY HOLD DOCUMENT AND COMPLETE DOCUMENT NUMBER : 2 (ii) SELECT HOLD DOCUMENT SELECT DOCUMENT LIST SELECT DOCUMENT NUMBER' POSTING KEY : 40 ACCOUNT : 400300 ENTER AMOUNT : * TEXT : RENT PAYMENT FROM THE MENU BAR SELECT : DOCUMENT ---> SIMULATE & SAVE.

ANCES TO DIRECTORS. THEY TAKE ALWAYS TEMPORARY ADVANCES. D THE DOCUMENT, ONCE THE MONEY IS RECEIVED DELETE THE ENTRY.

ASH ADVANCES IN THE MORNING, IN THE EVENING SETTLE THE ACCOUNT.

ENTRY AND HOLD THE DOCUMENT, IN THE EVENING ONCE THEY GIVE THE ACCOUNT DETAILS, DELETE THE ENTRY AND

DOCUMENTS BALANCE AMOUNTS.

ION WILL BE CONVERTED TO NEW VERSION,

COMPANY CODE

ii) BY GIVING ONLY CREDIT DOCUMENT DATE POSTING DATE POSTING KEY : 50 ENTER AMOUNT : TEXT : PAID MR.X

TYPE : SA ACCOUNT :200100 PROFIT CENTER:

FROM THE MENU BAR SELECT :- DOCUMENT ----> HOLD ENTER

THE ENTRY AND

COMPANY CODE

POSTING FOR MONTH END PROVISIONS

POSTING FOR MONTH END PROVISIONS

OPTION- 1 : ACCRUAL / DEFFEREL DOCUMENTS

1 2 3

OPTION - 2 : OPEN ITEM MANAGEMENT SAMPLE DOCUMENT

Define Reversal Reason and the Reversal Reason Should allow us to reverse on any day Enter accrual / defferal documents FBS1 Reversal of accrual / defferal documents F.81

EN ITEM MANAGEMENT BY USING AMPLE DOCUMENT

A) BASIC SETTINGS FOR ACCOUNTS PAYABLES :1 CREATION OF VENDOR ACCOUNT GROUP ACCOUNT GROUP : DRL1 NAME : FI VENDORS FOR DRL DOUBLE CLICK ON: COMPANY CODE DOUBLE CLICK ON: ACCOUNT MANAGEMENT RECONCLIATION ACCOUNT : REQUIRED ENTRY CASH MANAGEMENT : SUPRESS ENTRY SAVE SELECT - NEXT ENTRY BUTTON ACCOUNT GROUP : DRL2 NAME : MM VENDORS FOR DRL DOUBLE CLICK ON: COMPANY CODE DOUBLE CLICK ON: ACCOUNT MANAGEMENT RECONCLIATION ACCOUNT : REQUIRED ENTRY CASH MANAGEMENT : SUPRESS ENTRY SAVE CREATE NUMBER RANGE FOR VENDOR ACCOUNT SELECT CHANGE INTERVELS BUTTON SELECT - INTERVAL BUTTON NO.RANGE FROM NUMBER TO NUMBER 41 2100701 2100800 42 2100801 2100899 ENTER & SAVE 3 ASSIGN NUMBER RANGE TO VENDOR GROUP SELECT - POSITION ACCOUNT GROUP : DRL1 ENTER ACCOUNT GROUP NO. RANGE DRL1 41 DRL2 41 SAVE DEFINE TOLERANCE GROUP FOR VENDORS SELECT - NEW ENTRIES COMPANY CODE : DRL TOLERANCE GROUP : BLANK DESCRIPTION : TOLERANCE GROUP FOR DRL GROUP SAVE & ENTER. CREATION OF 2 GENERAL LEDGER MASTERS i) 200120 INVENTORY RAW MATERIAL FIELD STATUS GROUP : G001 DESELECT RELEVENT CASH FLOW CHECK BOX OBA3 OBD3

involvement of vendors only,

XKN1

FS00

ii) 100501 SUNDRY CREDITORS INVENTORY RM DESELECT RELEVENT CASH FLOW CHECK BOX RECONCLIATION ACCOUNT TYPE : VENDOR SORT KEY : 12 (VENDOR NUMBER) FIELD STATUS GROUP : G067 (RECONCLIATION ACCOUNT ) 6 CREATION OF VENDOR MASTER XK01 COMPANY : DRL ACCOUN GROUP : DRL1 ENTER TITLE : COMPANY NAME : TATA INDUSTRIES LIMITED SELECT NEXT SCREEN BUTTON- 4 TIMES RECONCLIATION ACCOUNT - 100501 (INVENTORY RAW MATERIAL) SORT KET : 012 (VENDOR NUMBERS) SELECT NEXT SCREEN BUTTON SORT KEY : 012 (VENDOR NUMBER) PAYMENT TERMS : 0001 (PAYABLE IMMEDIATELY DUE NET) TOLERANCE GROUP : BLANK SELECT - CHECK.DOUBLE INVOICE CHECK BOX. DOCUMENT TYPES AND NUMBER RANGES DOCUMENT TYPE : KR (VENDOR INVOICE) NO.RANGE :19 DOCUMENT TYPE : KZ (VENDOR PAYMENT) NONO.RANGE :15 DOCUMENT TYPE : KA (VENDOR DOCUMENT) NO. RANGE : 17 POSTING KEYS : 31 VENDORS CREDIT 25 VENDORS DEBIT OBA7

B) HOUSE BANKS :HOUSE BANKS I 1ST SCENARIO 2ND SCENARIO I I 1 HOUSE BANK 1 HOUSE BANK ----> SBI MAIN BRANCH 3 ACCOUNT IDS 1 ACCOUNT ID -----> CURRENT ACCOUNT 1 I-----> CURRENT ACCOUNT 1 I I-----> CURRENT ACCOUNT 2 I I-----> CURRENT ACCOUNT 3 1 CREATION OF G/L MASTER SBI CURRENT ACCOUNT G/L ACCOUNT - 200105 SELECT - WITH TEMPLATE BUTTON FS00

G/L ACCOUNT - 200100 ENTER SHORT & LONG TEXT - SBI CURRENT ACCOUNT SAVE 2 DEFINE HOUSE BANKS SELECT - NEW ENTRIES HOUSE BANK - SBI BANK COUNTRY - IN BANK KEY - SBI1 SAVE BANK NAME - STATE BANK OF INDIA ENTER DOUBLE CLICK - BANK ACCOUNTS FOLDEER SELECT - NEW ENTRIES ACCOUNT - SBI1 DESCRIPTION - SBI CURRENT ACCOUNT NO.1 BANK ACCOUNT NO. SBI1234 CURRENCY - INR G/L ACCOUNT - 200105 (SBI CURRENT A/C) SAVE CREATION OF CHECK LOTS FI12

FCHI

END USER AREA :

1 PURCHASE INVOICE POSTING : POSTING KEY : 31 (VENDOR CREDIT INVOICE) ACCOUNT : 2100701 (TATA INDUSTRIES LTD) POSTING KEY : 40 ACCOUNT : 200120 (INVENTORY RM) 2 TO VIEW VENDOR ACCOUNT TRANSACTIONS: VENDOR ACCOUNT : 2100701 COMPANY CODE : DRL SELECT - OPEN ITEMS SELECT - NORMAL ITEMS EXICUTE TO VIEW G/L ACCOUNT TRANSACTIONS : G/L ACCOUNT - 100501 EXICUTE TO VIEW VENDOR BALANCE AMOUNT IN PROFIT CENTER/SEGMENT WISE COMPANY CODE: DRL SELECT OPEN ITEMS SELECT CLASSIC DRILL DOWN EXICUTE FROM THE MENU BAR : NAVIGATE --> SWITH BREAK DOWN OUT GOING PAYMENT WITH CLEARING : ACCOUNT UNDER BANK DATA : 200105 (SBI CURRENT A/C) ACCOUNT UNDER OPEN ITEM SELECTION : 2100701 (VENDOR ACCOUNT) TO VIEW VENDOR ACCOUNT TRANSACTIONS : MANUAL CHECK CREATION : DISPLAY CHECK REGISTER : CHECK ENCASHMENT UPDATION : DISPLAY CHECK REGISTER : UNISSUED CHECK CANCELATION : DISPLAY CHECK REGISTER : DEFINE VOID REASON CODE : SELECT- NEW ENTRIES REASON - 12 VOID REASON - STOP PAYMENT FOR DRL SAVE DELETION OF CHECK ENCASHMENT DATE DATA : PAYING COMPANY CODE : DRL HOUSE BANK : SBI ACCOUNT ID : SBI1

6 7 8 9 10 11 12 13

14

15 16 17 18

GIVE THE CHECK NUMBER SELECT - RESET CASHING DATA EXICUTE. YES. DISPLAY CHECK REGISTER : ISSUE CHECK CANCELLATION : TO VIEW VENDOR ACCOUNT TRANSACTIONS : TO VIEW CHECK REGISTER :

F-43

FBL1N

FAGLB03

S_AC0_52000888

F-53

FBL1N FCH5 FCHN FCH6 FCHN FCH3 FCHN FCHV

FCHG

FCHN FCH8 FBL1N FCHN