TYNDALL ENLISTED SPOUSES CLUB BY-LAWS

Article I Section 1 OFFICERS

A.

TESC By-Laws

2013

PRESIDENT: The President shall call all meetings and preside at all business and any other meetings for which a chairperson has not been appointed; shall make no motion or amendment, nor vote on any question unless votes of the members are equally divided, in which case she/he shall cast the deciding vote; will at all times enforce due observance of the Constitution and By-Laws, will appoint the Parliamentarian and Chairmen of standing and special committees with approval of the Executive Board; is member ex-officio of all committees with exception of the Nominating Committee. She/he also calls and cancel meetings with 48 hours notice; approves expenditures of TESC funds not to exceed $50.00 for any single item; inspects all reports and properties of the organization at any time deemed advisable; will be consulted and advised of any disbursements of funds other than those specified in the approved budget; and may perform any and all duties and functions appropriate to the position of the Chief Executive of the ESC. This position shall be bonded. VICE PRESIDENT: The Vice President will act as assistant to the President; in the Presidents absences, the Vice President will perform duties of the President. It will be her/his duty to attend all regular business meetings of the TESC and all meetings of the Executive Board. She/he will be property custodian and furnish a current inventory listing to the President. This position shall be bonded. SECRETARY: The Secretary will be the recording officer of the membership and the custodian of all records except financial records in current use by the Treasurer and current committee records. She/he will be responsible for preparing minutes of all Business and Executive Board Meetings, and after approval by the President, forward copies to FSS/FSR. The Secretary will receive and prepare all correspondence pertaining to the ESC. She/he will attend all regular Business and Executive Meetings, and furnish such reports as may be required by officers and chairman. TREASURER: The Treasurer will be custodian of all TESC funds. Her/his position will be bonded. She/he will attend all regular Business and Executive meetings. She/he will maintain all membership records. She/he will receive all monies payable to the ESC and deposit such monies in a bank account as specified by the Executive Board; issue checks in payment of operating expenses upon receipt of properly itemized statements and/or vouchers; maintain a record of all dues paid; and have available, when required, a statement of assets and operating expenses. She/he will furnish monies, as budgeted, monthly to pertinent officers/chairmen at the Executive Board Meetings, for the following months functions. Bank statements will be reconciled monthly, with copies for all funds received or dispensed. She/he will see that records are reconciled as provided for in these By-Laws and prior to the turning over of records to incoming Treasurer at years end. She/he will place all financial records in the custody of the President in the event of temporary absence and maintain financial records available for review by any member, upon their request, with approval of the Executive Board. She/he will be the only person, other than the President, Vice President, authorized to sign checks for TESC expenditures. Two signatures will be required on all checks. This position shall be bonded. This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status. IAW AFI 34-223, section C, paragraph 10.1

B.

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C.

D.

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E.

2013

PARLIAMENTARIAN: The Parliamentarian will be appointed by the President with the approval of the Executive Board. She/he will give opinions of the parliamentary law and maintain order at all functions. It will be the duty of the Parliamentarian to attend all regular business meetings and meetings of the Executive Board. She/he shall be Chairperson (voting) of the Nominating Committee. She/he will act as Member-At-Large as a liaison between general membership and the Executive Board. She/he will be responsible for all involuntary terminations as in Roberts Rules of Order, Disciplinary Procedures. The Parliamentarian chairs a committee to revise or amend the Constitution and By-Laws, if required, and submits them to the Executive Board for consideration prior to posting for General Membership.

SECTION 2 GOVERNMENT The Executive Board and Standing Committee Chairmen shall meet once a month during the active term, at such time and place as may be designed by the President, to formulate plans and purposes, set forth procedures and direct the operation of the ESC. All actions of the Executive Board shall be within the authority conferred by the Constitution and By-Laws of the ESC. Special meetings of the executive board for official business only may be called by the President, or three members of the Executive Board. Attendance to the Executive Board will be by members of the Executive Board only, except when Standing Committee Chairmen may attend Board Meetings, with permission of the President, for presentation of specific business at a time designed by the President on the agenda. The Executive Board shall approve the Budget committee report for the new term of office before it is presented to the General Membership for adoption. The Executive Board is authorized to funds not exceeding $250.00 per item, at any time, for conduction of TESC business; unbudgeted disbursements in excess of $250.00 must be approved by the General Membership. ARTICLE II ABSENCE OF THE PRESIDENT In the absence of the President, the Vice President will assume all Presidential responsibility. ARTICLE III QUORUM Vote in the ESC is by quorum. That is: one-fourth of the general membership must be present when voting, or in the case of the Executive Board, 51% of the Board shall be present while voting. ARTICLE IV MEMBERSHIP SECTION 1 DUES Dues for members will be paid $10 bi-annually or $20 annually. Dues are payable to the Treasurer at the regular business meeting each month. Dues are not refundable. SECTION 2 DUES DELINQUENCY A. B. The Treasurer as a first notice will notify members who have not paid dues followed by Membership Chairperson accounting. Members who have not paid dues 30 days after first notice will be involuntarily suspended from membership. If a member is suspended, they will have to pay their outstanding balance to be reinstated if events were attended. If past dues are not paid within 30 days of suspension, the membership will be involuntarily terminated and member will need to officially request to be an active ESC

This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status. IAW AFI 34-223, section C, paragraph 10.1

member again, possibly pay back dues, and gain eligibility approval per Executive Board at next business meeting. SECTION 3 VOLUNTARY TERMINATION A. A members voluntary resignation will become effective 24 hours after written notification to the President, provided all indebtedness to the ESC has been discharged. Reasons need not be stated to protect the individuals privacy. Any officer of the Executive Board will present her written resignation to the President, who will announce their resignation to the General Membership. All indebtedness to the ESC must be discharged. Reasons need not be stated to protect individuals privacy.

TESC By-Laws

2013

B.

SECTION 4 INVOLUNTARY TERMINATION A. B. Upon good cause, a member may be terminated by a majority vote of the Executive Board as per Roberts Rules of Order. Good cause for involuntary termination of membership includes, but is not limited to, failure to comply with the Constitution, By-Laws and Policies of the ESC.

SECTION 5 REINSTATMENT A. B. Application for reinstatement after involuntary suspension must be made to the President in writing and is subject to approval by the Executive Board. Reinstatement is conditioned upon payment of a reinstatement charge of $10.00 or past dues whichever is less. In addition, that applicant must pay an initial 6 months advance dues, any back fees or assessments, and meet any additional conditions deemed appropriate by the Executive Board. Reinstatement after a voluntary termination may be made at any time in accordance with new member procedures. Approval by the Executive Board will be required, but reinstatement charges are not required.

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C.

SECTION 6 GUESTS A. Persons eligible for membership may attend one TESC function as a guest, after which they will be requested to join the ESC (unless event is considered membership drive). Bonafide house guests, ineligible for membership, may attend limited ESC functions upon invitation and escorted by a member.

B.

SECTION 7 MEMBER IN GOOD STANDING A. Club dues are current; fundraising requirements are met (1 per June-Nov & DecMay); have attended at least 3 meetings in a 6 month period (1June-31Nov & 1Dec-31May). To be considered eligible to vote and/or run for an elected position, all good standing requirements must be met 30 days prior to the date of the election. th Member, upon reaching her 65 birthday shall not be obligated to work fundraising projects.

B. C.

ARTICLE V COMMITTEES AND ELECTIONS SECTION 1 COMMITTEES A. Standing Committees of the ESC may be as follows, per Presidents discretion: 1. PROGRAMS 2. MEMBERSHIP

This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status. IAW AFI 34-223, section C, paragraph 10.1

3. 4. 5. 6. 7.

PUBLICITY/ NEWSLETTER SUNSHINE/ HOSPITALITY FUNDRAISING VOLUNTEER HISTORIAN

TESC By-Laws

2013

B. COMMITTEE DUTIES: Specific duties of committee chairmen and such officers as may be required will be contained in standing rules approved by the Executive Board, which will serve as a guideline for a newly appointed chairperson. A copy will be furnished to the President with a record copy for the recording Secretary and one copy for the incumbent chairperson. These Standing Rules should be revised from time to time for adequacy and revised by the Executive Board to insure currency. Standing Committee Chairmen, may appoint an Assistant Chairmen as soon as possible, and furnish the name to the Executive Board for approval according to TESC documents. All Standing Committee Chairmen will be responsible for all TESC monies until turned over to the Treasurer; monies should be turned over within 72 hours after collection. Standing Committees shall consist of chairman, co-chairman and if needed, and one or more members as needed. Special committees will be those appointed for a specific purpose and shall continue to exist until completion of the assigned duty. Standing and Special Committee Chairmen will be responsible for all TESC properties in their keeping during their assignment, and will turn over all such properties and/or funds at completion of assigned duty, together with a written report. SECTION 2 ELECTIONS

A. Officers of this organization will be elected by either a majority or, if there is no majority, by a plurality vote of members by the May Business Meeting, provided the number present constitutes a quorum, as specified in the Constitution. Installation of elected officers will occur during the month of June. Date is to be coordinated between the retiring and incoming President, with assumption of office on 1 June. B. Nominating Committee shall endeavor to present a minimum of one candidate for each office. The candidate receiving the (1) majority; (2) plurality of votes will be elected. In the even of a tie, a run off election will be held. C. The Nominating Committee will present in writing the preliminary slate of candidates at the March Business Meeting. Nominations from the floor can be taken at this time for each office, with their consent, and then the nominations will be closed. The Nominating Committee will insure all candidates are members in good standing. D. The Nominating Committee shall insure all members voting are in good standing. E. The Nominating Committee will preside at the general election, furnishing, collection and counting votes and announcing officers-elect (internet voting is allowable per Nominating Committee Chairman). The ballots will be maintained by the Chairman of the Nominating Committee in a confidential manner for 30 days. ARTICLE VI INSURANCE AND PECUNIARY LIABILITY SECTION 1 INSURANCE A. The ESC desires a waiver of insurance requirements due to low risk liability exposure of its activities. A copy of approval waiver will be attached to this document. If special events are held which increases risk, insurance protecting commensurate with the risk involved will be obtained. Waiver will be provided to 325 FSS/FSR. The ESC shall secure and maintain insurance bond for Treasurer, Officers and Directors. Copy to be provided to FSS/FSR on a yearly basis.

B.

This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status. IAW AFI 34-223, section C, paragraph 10.1

TESC By-Laws
SECTION 2 PECUNIARY LIABILITY: A. B.

2013

C.

Only the elected officers and those committee chairmen so designated by the ByLaws may obligate the ESC in financial matters. If an individual member obligates the organization with proper authority, the obligation may only be for the sole use, amount, and benefit of the ESC. Should any member obligate the organization without proper authority to do so, the member will be liable to the ESC for full compensation. Should assets be insufficient to discharge all liabilities, it shall be the responsibility of the dues paying members to make payment for all liabilities of the organization. Members do not have proprietary rights in the ESC's assets and income will not accrue to individuals, even if the ESC may have been redesigned or dissolved.

ARTICLE VII AWARDS AND GIFTS Awards and gifts can be given by the ESC in the event that a necessary occasion arises. There is no specific ceiling on the value of gifts, but they will also be voted upon during a regular business meeting. The Executive Board will establish the criteria on who will receive gifts or awards.

APPROVED AND ADOPTED

DATE ___________________________

_________________________ PRESIDENT

________________________________ PARLIAMENTARIAN

Last amended: June 2013

This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status. IAW AFI 34-223, section C, paragraph 10.1

TESC By-Laws

2013

1 January 2014

MEMORANDUM FOR 325 FSS/FSR FROM: Glenda Taylor, President of Tyndall Enlisted Spouses Club SUBJECT: Waiver of Liability Insurance for Private Organization 1. Tyndall Enlisted Spouses Club requests a waiver from liability insurance coverage against personal injury and property damage that may arise from the activities of the association or its members. There is a low liability of exposure from organizational activities.

2. Tyndall Enlisted Spouses Club understands that if special events are scheduled that greatly increase the risks, insurance commensurate with risks must be obtained. We further understand that the insurance liability waiver must be reevaluated annually.

6 Glenda Taylor, President of Tyndall Enlisted Spouses Club (Signature)

This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status. IAW AFI 34-223, section C, paragraph 10.1