Journal Entries: Decentralized Accounting System

TRANSACTIONS
1. Received allotments directly from Department of Budget and management. 2. Received Notice of Cash Allocation directly from the Department of Budget and Management. 3. Release of sub-allotment from Central Office to Regional Office. 4. Release of Letter Advice from regional Office to Operating Unit. 5. Transfer of subsidy from Central Office to Regional Office. 6. Transfer of subsidy from Regional Office to operating Unit. 7. Payment of payrolls through cash disbursing officer. a. To record expenses and deductions. Expenses Deductions xx xx Expenses Deductions xx xx Expenses Deductions xx xx

CENTRAL OFFICE BOOKS

REGIONAL OFFICE BOOKS

OPERATING UNIT BOOKS

No entry

No entry

No entry

Cash- National Treasury, MDS Subsidy Income from Natl Govt.

xx xx

Cash- National Treasury, MDS Subsidy Income from Natl Govt.

xx xx

Cash- National Treasury, MDS Subsidy Income from Natl Govt.

xx xx

No entry

No entry

No entry

No entry

No entry

No entry

Subsidy to Regional Office Cash- National Treasury, MDS

xx xx

Cash in Bank- Local Currency CA Subsidy Income from Central Office

xx No entry xx

No entry

Subsidy to Operating Unit Cash in Bank- Local Currency CA

xx xx

Cash in Bank- Local Currency CA Subsidy Income from RO

xx xx

b. To record grant of cash advance to disbursing officer.

Payroll Fund Cash-National Treasury, MDS

xx xx

Payroll Fund Cash-National Treasury, MDS

xx xx

Payroll Fund Cash-National Treasury, MDS

xx xx

c. To record liquidation of cash advance. 8. Remittance of the foregoing deductions (no Tax Remittance Advice) 9. To record bills received. 10. Payment of the foregoing bills. 11. Grant of cash advance for local travel. 12. Liquidation of the foregoing cash advancetravel 13.Collection of refund for excess from the foregoing cash advance for travel

Due to officers and employees Payroll Fund Deductions Cash- National Treasury, MDS

xx xx xx xx

Due to officers and employees Payroll Fund Deductions Cash- National Treasury, MDS

xx xx xx xx

Due to officers and employees Payroll Fund Deductions Cash in Bank- Local Currency CA

xx xx xx xx

Expenses Accounts Payable Accounts Payable Cash- National Treasury, MDS Advances to Officers & Employees Cash- National Treasury, MDS Travelling Expenses- Local Advances to Officers and EEs

xx xx xx xx xx xx xx xx

Expenses Accounts Payable Accounts Payable Cash- National Treasury, MDS Advances to Officers & Employees Cash- National Treasury, MDS Travelling Expenses- Local Advances to Officers and EEs

xx xx xx xx xx xx xx xx

Expenses Accounts Payable Accounts Payable Cash in Bank- Local Currency CA Advances to Officers & Employees Cash in Bank- Local Currency CA Travelling Expenses- Local Advances to Officers and EEs

xx xx xx xx xx xx xx xx

Cash- Collecting Officers Advances to Officers and EEs

xx xx

Cash- Collecting Officers Advances to Officers and EEs

xx xx

Cash- Collecting Officers Advances to Officers and EEs

xx xx

Closing Entries: Decentralized Accounting System

TRANSACTIONS
1. Reversion of the following unused Subsidy Income from National Government representing Notice of Cash Allocation. 2. Close expense (including inter-office transfer) accounts to Income Summary Account 3. Close Subsidy Income from National Government (including inter-office transfer accounts) to Income and Expense Summary account. 4. Close Income and Expense Summary to Retained Operating Surplus 5. Close the Retained Operating Surplus to Government Equity account.

CENTRAL OFFICE BOOKS

Subsidy Income from Natl Govt Cash- National Treasury, MDS xx xx

REGIONAL OFFICE BOOKS

Subsidy Income from Natl Govt Cash- National Treasury, MDS xx xx

OPERATING UNIT BOOKS

Subsidy Income from Natl Govt Cash- National Treasury, MDS xx xx

Income and Expense Summary Expenses

xx xx

Income and Expense Summary Expenses

xx xx

Income and Expense Summary Expenses

xx xx

Subsidy Income from Natl Govt Income and Expense Summary

xx xx

Subsidy Income from Natl Govt Subsidy Income from Central Office Income and Expense Summary

xx xx xx

Subsidy Income from Natl Govt Subsidy Income from RO Income and Expense Summary

xx xx xx

Income and Expense Summary Retained Operating Surplus

xx xx

Income and Expense Summary Retained Operating Surplus

xx xx

Income and Expense Summary Retained Operating Surplus

xx xx

Retained Operating Surplus Government Equity

xx xx

Retained Operating Surplus Government Equity

xx xx

Retained Operating Surplus Government Equity

xx xx