DEPARTMENT OF EDUCATION

PHYSICAL INVENTORY FOR PROPERTY, PLANT AND EQUIPMENTS

( OFFICE )

3-3-4-4
(1st Sub-Account) Required
Code
(6)

e-NGAs Coding Scheme

(3rd Sub-Account) Required
Code
(6)

SAMPLE INVENTORY
SL(Lowest Level) - PPE Item (All Colums are Required)
Property #
(25)

(2nd Sub-Account) Required

Code
(6)

Name of Accountable Officer

Cost
(11) (30)

Description
(16)

Description
(16)

Description
(16)

Description - (include Serial No. if available)

(55)

Estimated Date Accountable Office Depreciable Life Yrs Acquired (RC Code) [1/0]
(8) (9) (15) (10)

223-001 IT Equipment

0001

Computer Set

0001

Desktop

I-07-1-1(1)-C

Pentium 4, 3.0Ghz., 80GB Harddisk, 256MB DDr, Clone

223-001 IT Equipment

0001

Computer Set

0002

Notebook

I-07-1-2(1)-C

Pentium 3, 333mhz, 40GB Harddisk, 126MB, Toshiba Brand

223-002 Software

0001

Operating System

0001

Operating System

Office XP

222-001 Furniture 222-001 Furniture

0001 0001

Table Table

0001 0001

Clerical Table Clerical Table

AO1-F-01-01-01-E-1 AO1-F-01-01-01-E-2

3 drawers with top glass 4 drawers

221-005 Airconditioner

0001

Cabinet Type

0001

Cabinet Type

3 Toner, Carrier Brand

DEPARTMENT OF EDUCATION
TEXTBOOKS INVENTORY SAN LUIS ELEMENTARY SCHOOL
S.Y.2012-2013

(1st Sub-Account) Required

Code
(6)

(2nd Sub-Account) Required

Code
(6) 0001

(3rd Sub-Account) Required

Code
(6) 0036 ENGLISH 1

SL(Lowest Level) - PPE Item (All Colums are Required)

Property #
(25)

Description
(16)

Description
(16) ELEMENTARY

Description
(16)

Quantity

Description - (include Serial No. if available)

(55)

Estimated Life Yrs

(8) 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5

Date Acquired
(9) 2/10/2011 3/10/2012

Accountable Office (RC Code)

(15) ELNA MAE MULINGBAYAN ELNA MAE MULINGBAYAN

Depreciable [1/0]
(10)

Unit Cost
(11) 40.71 29.91 35.90 45.33 40.00 33.10 44.36 40.00 40.71 40.71 41.25 45.00 43.60 48.45 41.66 43.44 47.67 45.00 40.00 35.00 35.00 45.70 44.30 43.50 53.20 45.00 47.79 40.00 44.32 45.00 45.40 45.48 43.40 43.40 94.70 93.60 30.91 65.80

163-001 TEXTBOOK

SAN-012-0001 SAN-012-0002 SAN-012-0003 SAN-012-0004 SAN-012-0005 SAN-012-0006 SAN-012-0007 SAN-012-0008 SAN-012-0009 SAN-012-0010 SAN-012-0011 SAN-012-0012 SAN-012-0013 SAN-012-0014 SAN-012-0015 SAN-012-0016 SAN-012-0017 SAN-012-0018 SAN-012-0019 SAN-012-0020 SAN-012-0021 SAN-012-0022 SAN-012-0023 SAN-012-0024 SAN-012-0025 SAN-012-0026 SAN-012-0027 SAN-012-0028 SAN-012-0029 SAN-012-0030

3 2 5 30 2 20 20 2 20 15 30 40 40 4 12 7 8 6 2 1 1 30 35 1 24 14 21 7 40 15 13 2 30 28 1 1 1 1

ENGLISH FOR ALL TIMES 1

Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php Php

163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-001 163-002 163-002 163-002

TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK TEXTBOOK MANUAL MANUAL MANUAL

0005 0007 0009 0001 0005 0009 0001 0001 0001 0003 0007 0007 0003 0007 0007 0010 0011 0001 0001 0001 0007 0007 0003 0003 0011 0010 0001 0015 0011 0003 0003 0007 0007 0010 0001 0007 0001

ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY

0003 0001 0004 0031 0007 0007 0032 00040 0041 0005 0010 0011 0011 0017 00018 0004 0003 0034 0018 0019 0031 0032 0017 0015 0004 0010 0035 0026 0026 0018 0020 0038 0039 0011 0001 0001 0002

MATHEMATICS 1 FILIPINO 1 SIBIKA AT KULTURA 1 ENGLISH-READING2 MATHEMATICS 2

SIBIKA AT KULTURA 2

ELEM.MATHEMATICS1 LANDAS NG WIKA AT PAGBASA 1 MATAPAT NA PILIPINO 1 DEVELOPING READING POWER 2 MATHEMATICS FOR EVERYDAY USE 2 MAKABAYAN:KATANGIANG PILIPINO 2 DEVELOPING READING POWER 3 ENGLISH FOR ALL TIMES 3 ENGLISH FOR ALL TIMES 3 GROWING WITH SCIENCE AND HEALTH 3 BAGONG FILIPINO SA SALITA AT GAWA 3 BAGONG FILIPINO SA SALITA AT GAWA 3 SCIENCE FOR DAILY USE 4 HIYAS SA WIKA AT PAGBASA 4 HIYAS SA WIKA AT PAGBASA 4 MAKABAYAN:KAPALIGIRANG PILIPINO 4 MAKABULUHANG GAWAING PANTAHANAN 4 DEVELOPING READING POWER 5 GROWING IN ENGLISH 5 GROWING IN ENGLISH 5 HIYAS SA WIKA AT PAGBASA 5 HIYAS SA WIKA AT PAGBASA 5 ENJOYING SCIENCE AND HEALTH 5 SCIENCE FOR DAILY USE5 EDUKASYONG PANTAHANAN AT PANGKABUHAYAN 5 MAKABAYAN:KASAYSAYANG PILIPINO DEVELOPING READING POWER 5 MATHEMATICS FOR EVERYDAY USE 6 EDUKASYONG PANTAHANAN AT PANGKABUHAYAN6 INTO THE FUTURE:SCIENCE and health 6 ENJOYING SCIENCE AND HEALTH 6 LANDAS SA WIKA 6 LANDAS SA PAGBASA 6 PILIPINAS BANSANG PAPAUNLAD6 FUN IN ENGLISH 1 LANDAS SA WIKA AT PAGBASA 1 FUN IN ENGLISH 2

10/20/2012 ELNA MAE MULINGBAYAN 2/23/2009 7/25/2010 8/12/2010 2/5/2012 7/25/2012 2/10/2011 2/10/2011 3/10/2008 ELNA MAE MULINGBAYAN LILIAN N. NAVARRO LILIAN N. NAVARRO LILIAN N. NAVARRO LOVELY GRACE F. SALAS LOVELY GRACE F. SALAS LOVELY GRACE F. SALAS LOVELY GRACE F. SALAS

ENGLISH-READING3 ENGLISH-READING 3 ENGLISH-LANG.3 SCIENCE 3 FILIPINO-WIKA 3 FILIPINO-PAGBASA3

SCIENCE AND HEALTH 4

10/20/2010 LOVELY GRACE F. SALAS 10/20/2010 LOVELY GRACE F. SALAS 2/5/2012 8/20/2009 8/20/2009 2/5/2012 10/7/2010 7/25/2012 2/5/2012 2/5/2012 8/20/2009 8/20/2009 1/10/2011 2/5/2012 10/7/2010 2/5/2012 7/25/2010 8/12/2010 10/7/2010 8/12/2010 1/10/2011 10/20/2012 10/20/2012 12/8/2007 9/15/2008 EDWIN R. MASICAT EDWIN R. MASICAT EDWIN R. MASICAT EDWIN R. MASICAT EDWIN R. MASICAT WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN JINKEE M. JORDAN JINKEE M. JORDAN JINKEE M. JORDAN JINKEE M. JORDAN JINKEE M. JORDAN JINKEE M. JORDAN JINKEE M. JORDAN JINKEE M. JORDAN ELNA MAE MULINGBAYAN

FILIPINO-WIKA4 FILIPINO-PAGBASA4 HEKASI 4 EPP 4 ENGLISH-READING5 ENGLISH-LANG.5 ENGLISH-READING5 FILIPINO-WIKA5 FILIPINO-PAGBASA5

SCIENCE AND HEALTH5 SCIENCE AND HEALTH5

EPP5 HEKASI5 ENGLISH 6-READING MATHEMATICS 6 EPP6

SCIENCE AND HEALTH 6 SAN-012-0031 SCIENCE AND HEALTH 6 SAN-012-0032 FILIPINO6-WIKA FILIPINO6-PAGBASA HEKASI 6 ENGLISH 1 FILIPINO 1 ENGLISH 2 SAN-012-0033 SAN-012-0034 SAN-012-0035 SAN-012-0036 SAN-012-0037 SAN-012-0038

10/20/2012 ELNA MAE MULINGBAYAN 9/15/2008 LILIAN N. NAVARRO

163-002 163-002 163-002 163-002 163-002 163-002 163-002 163-002 163-002 163-002 163-002 163-002 163-002

MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL MANUAL

0005 0007 0009 0001 0005 0003 0007 0007 0001 0010 0005 0002 0007

ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY ELEMENTARY

0007 0006 0008 0003 0010 0005 0008 0018 0005 0008 0018 0013 0021

MATHEMATICS 2 FILIPINO 2 SIBIKA AT KULTURA2 ENGLSH 3 MATHEMATICS 3 SCIENCE 3 FILIPINO 3 FILIPINO 5 ENGLISH 5 HEKASI 5 MATHEMATICS 6 SCIENCE 6 FILIPINO 6

SAN-012-0039 SAN-012-0040 SAN-012-0041 SAN-012-0042 SAN-012-0043 SAN-012-0044 SAN-012-0045 SAN-012-0046 SAN-012-0047 SAN-012-0048 SAN-012-0049 SAN-012-0050 SAN-012-0051

1 1 1 1 1 1 1 1 1 1 1 1 1

MATHEMATICS FOR EVERYDAY USE 2 PAGDIRIWANG NG WIKANG FILIPINO 2 KATANGIAN PILIPINO 2 ENGLISH FOR ALL TIMES 3 MATHEMATICS FOR EVERYDAY LIFE 3 GROWING WITH SCIENCE AND HEALTH 3 BAGONG FILIPINO SA SALITA AT GAWA 3 HIYAS SA WIKA AT PAGBASA 5 ENGLISH FOR ALL TIMES 5 KASAYSAYANG PILIPINO 5 MATHEMATICS FOR EVERYDAY USE 6 INTO THE FUTURE:SCIENCE AND HEALTH 6 HIYAS SA WIKA AT PAGBASA 6

5 5 5 5 5 5 5 5 5 5 5 5 5

8/12/2010 2/5/2012 2/5/2012 2/10/2011 9/15/2008 3/10/2008

LILIAN N. NAVARRO LILIAN N. NAVARRO LILIAN N. NAVARRO LOVELY GRACE F. SALAS LOVELY GRACE F. SALAS LOVELY GRACE F. SALAS

Php Php Php Php Php

31.10 34.16 27.73 45.00 41.50

Php Php Php Php Php Php Php Php

37.59 39.23 39.55 45.00 30.64 35.12 35.89 38.96

10/20/2010 LOVELY GRACE F. SALAS 8/20/2009 2/10/2011 2/5/2012 8/12/2010 8/12/2010 8/20/2009 WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN WILMA A. PAGLICAWAN JINKEE M. JORDAN JINKEE M. JORDAN JINKEE M. JORDAN

MENT OF EDUCATION

TBOOKS INVENTORY LEMENTARY SCHOOL

Name of Accountable Officer

(30) MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA

MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA MS.RIA R.CESA

Appendix 53

ACKNOWLEDGEMENT RECEIPT FOR EQUIPMENT

Department of Education Agency Qty. Unit Description ( Serial No. if any ) . . Unit Cost Prop. No.

Received by :

Received from:

Signature Over Printed Name

Signature Over Printed Name

Position/Office

Position/Office

Date

Date

PROPERTY CARD
Agency

Property, Plant and Equipment: D es Date Reference Receipt Qty. Transfer/Disposal Office/Officer

Property No.:

Qty.

Appendix 39

Property No.:

Balance Qty.

jmf20

General Form No. 30 (A) (Revised March, 1938)

REPUBLIC OF THE PHILIPPINES

INVOICE-RECEIPT FOR PROPERTY

TRANSFER of property from authorized by
QTY. Unit/s NAME AND DESCRIPTION DATE of PURCHASED PROPERTY NUMBER

to

CLASI-FICATION NUMBER

UNIT VALUE

TOTAL VALUE

TOTAL AMOUNT =

INVOICE
I CERTIFY that I have this of , 19, day invoiced ,toinvoiced to of

RECEIPT
I CERTIFY that I have this day 20 03, received received from from ,, (Name) the above listed articles, property of (Designation)

Superintendent
(Designation)

the above listed articles, property of

(Name of bureau or office)

(Name of bureau or office)

(Signature of Invoicing Accountable Officer)

(Signature of Receiving Accountable Officer)

(Title)

(Title)

TOTAL VALUE

day day received from

(Designation)

Accountable Officer)

INVENTORY AND INSPECTION REPORT OF

As of

(Agency)

( Name of Accountable Officer ) I N V E N T O R Y

Articles

Quantity

Unit Cost

Total Cost

Property No.

Date Acquired

No. of years in service (7)

(1)

(2)

(3)

(4)

(5)

(6)

I HEREBY request inspection, and disposition pursuant to Section 79 of PD 1445, of the Property enumerated above.

Requested by :

Request for Inspection Approved by :

( Signature of Accountable Officer )

( Name and Signature )

( Designation of Accountable Officer )

( Designation )

ECTION REPORT OF UNSERVICEABLE PROPERTY

( Designation ) I N S P E C T I O N DISPOSITION Accumulated Depreciation (8) (9) (10) (11) (12) (13) (14) R E P O R T Appraisal Official Receipt Number (15)

I CERTIFY that I have inspected each and every article enumerated in this report and that the I CERTIFY that I have witnessed the diposition of the article enumerated on this report this ______ day of ______________________.

disposition made thereof was, in my judgement, the best for the public interest.

( Name and Signature of Inspector )

( Name and Signature of Witness )

Amount

(16)

e witnessed the diposition

ted on this report this

______________.

ature of Witness )

INVENTORY CUSTODIAN SLIP DEPARTMENT OF EDUCATION

ICS No:______________

Quantity

Unit

Description

Inventory Item No.

Unit cost

Received by: ___________________________ Signature Over Printed Name ___________________________ Position/Office __________________________ Date

Receive from: __________________________ Signature Over Printed Name __________________________ Position/Office _________________________ Date

REPORT ON THE PHYSICAL COUNT OF INVENTORIES

Type of Inventory Item As of For which
(Name of Accountability Officer)

(Offficial Designation)

is accountable, having assumed such accountability on

(Agency/ Office) (Date of Assumption)

ARTICLE

DESCRIPTION

STOCK NUMBER

UNIT OF UNIT VALUE MEASURE

BALANCE PER CARD

(Quantity)

ON HAND PER COUNT

(Quantity)

SHORTAGE/OVERAGE Quantity Value

REMARKS

REQUISITION AND ISSUE SLIP

Department of Education

Division : Office Stock No.

Responsibility Center Code REQUISITION Unit Description

RIS No. SAI No.

Date Date ISSUANCE Quantity Quality Remarks

Purpose : Requested By:

Signature Name Designation Date

Approved By:
Signature Name Designation Date

Issued By
Signature Name Designation Date

Received By:
Signature Name Designation Date

REPORT OF SUPPLIES AND MATERIALS ISSUED

Department of Education Date : RIS No. Responsibility Center Code Stock No. Item Unit Qty Issued No. ________________ Unit Cost Amount

Recapitulation Stock No.

Quantity

Unit Cost

Recapitulation Total Cost Account Code

I Hereby certify to the correctness of the above information

Posted by / date :

Supply Officer

Accounting Clerk

Name of the Procuring Entity

Standard Form Number; SF-GOOD-02 Revised on: May 21, 2004

PROJECT PROCUREMENT MANAGEMENT PLAN

Contract Ref. Package
( Description )

Procurement Sched
Procurement Method PreEligibilty

ABC2

ProcurementAdvertisement Screening Conference

Total Budget Amount

Prepared :

Recommended :

1 Ref = Reference 2 ABC - Approved Budget for the Contract The BAC Secretariat shall consolidate all the Project Procurement Management Plans ( PPMP ) prepared by the Project Management Offices ( PMOs ) into of the procuring entity.

The APP shall bear the approval of the head of the procuring entity. Updating of the PPMP and the consolidated APP shall be undertaken every six ( 6 ) mon

Project Reference Number : Name of the Project : Location of the Project :

MANAGEMENT PLAN
Procurement Schedule
Submission and Receipts of Bids Bid Evaluation Post Qualification Award of Contract

Approved :

e Project Management Offices ( PMOs ) into an Annual Procurement Plan ( APP ).

d APP shall be undertaken every six ( 6 ) months or as often as required by the head

STOCK CARD
Department of Education Agency Item : Receipt Date Reference Qty. Qty. Description : Issuance Office

Appendix 38

Stock No.: Re-order Point: Balance Qty. No. of Days to Consume

Appendix 60

WASTE MATERIALS REPORT Department of Education

Agency Place of Storage Date

ITEMS FOR DISPOSAL ITEMS QTY UNIT DESCRIPTION RECORD OF SALES O.R. No. 1 2 3 4 5 6 7 8 9 10 TOTAL Certified Correct: Disposal Approved :

MARITESS L. ABLAY Chief, Proper;ty Division Property Officer CERTIFICATE OF INSPECTION I hereby certify that the property enumerated above was disposed of as follows :

Item Item Item Item

Destroyed Sold at private sale Sold at public auction Transferred without cost to

Property Inspector : (Name & Signature)

Witness to dispositon :

Appendix 60

RECORD OF SALES Amount