Contents

Introduction .................................................................................................................................................. 2
Size conversion configuration ................................................................................................................... 2
Define conversion types ........................................................................................................................... 3
Define Conversion Indicators .................................................................................................................... 3
Assign Conversion Types ........................................................................................................................... 4
Define size conversion .............................................................................................................................. 5
Create a master grid ................................................................................................................................. 8
Add parameter ID J31 to the user ........................................................................................................... 12
Test scenario ............................................................................................................................................... 12
Size conversion for printouts ...................................................................................................................... 15
SAP tables where the data is stored ........................................................................................................... 16



Introduction
In a typical apparel and footwear industry, it is very common to have same physical size called by
different scales in different countries. This is the reason we have US size, UK size, etc printed in Shoes.
For example in Men's footwear UK size 9 is called as US size 10. Therefore both sizes are stated in the
footwear.
In order to cater this business requirement; SAP AFS has come up with grid value conversion solution,
where you can convert one grid value to a different scale based on different parameters. It is possible to
define size conversion based on below criteria;
Customer / Vendor ID (From customer master)
Material conversion ID (From material master)
User Parameter - J31 (From SAP user Profile)
Size conversion is mainly depending on the grid characteristics of the master grid which is attached to
the article master. Let's see how this can be configured in SAP AFS.
Size conversion configuration
Configuration required for size conversion is done under below shown IMG node.
IMG Path:


Define conversion types
Under this IMG node, you can define which conversion type you have to use. Then you need to maintain
dimension value specific conversions.
IMG Path:


By defining my conversion type as "MF-US", I planned to have the material conversion ID as "MF" and
the customer/vendor ID as "US". All men's footwear articles will be assigned with "MF" and all
customers in USA will get conversion ID "US". Defining such logic at the very beginning will very useful to
have consistent definition for size conversion.
Define Conversion Indicators
IMG Path:

Under this IMG node you can define conversion indicators. You can specify whether each conversion ID
is a material indicator or a customer/vendor indicator. User indicator can be maintained in the user
parameters under the parameter ID "J31".
As per the logic I mentioned in the previous node, I need to have 2 conversion ID's. One for Material
conversion and other one for customer/vendor ID.
Material conversion ID (M) - MF
Customer / vendor ID (V) - US

Assign Conversion Types
IMG Path:

Under this IMG node you can specify which conversion types can be used based on the combination of
the material, customer/vendor ID and user indicators (Parameter ID - J31).

Meaning of above entries are; If material conversion ID is "MF", customer/ vendor ID is "US" and user
parameter is "US", then the conversion type "MF-US" will be used. Else if material conversion ID is "MF"
and customer/ vendor ID is "US", then the conversion type "MF-US" will be used.
Now the configuration required for size conversion is complete. Next step is to define these values for
each dimension (Characteristic) in the grid.
Define size conversion
This task has to be done for the relevant characteristic value. Let's say a size grid attached to footwear
article is created with a characteristic "Size". Then relevant size conversion has to be maintained for the
characteristic "Size". It is always better to use the base size chart (Technical size) to define the sizes in
the characteristic. For example, let's say below sizes are applicable.
Base size US size
580 6
590 7
600 8
610 9
620 10
Then we need to have base sizes in the characteristics.
Easy access path:

Create your characteristic first and save it. Make sure you have all sizes entered under "Values"
tab.

Then again come back to same by clicking button

Click on the button button under "Basic data" tab

Use button to maintain size conversion for relevant combination


Create a master grid
Easy access menu path:

Attach the newly created characteristic to the material grid.

You can see the "Conv." flag is ticked automatically as the conversion is activated in the characteristic.
Our base grid values can be seen in the tab "Grid Values"

Create article with this Grid and the material conversion ID (Both has to be assigned in the "AFS
Basic Data" tab

Customer/Vendor ID has to be assigned in the customer mater / Sales Area Data / AFS
Additional Data tab

Now when you create a sales order for the above customer and the article, you can see how the
size conversion can be seen within the sales order.

You can see the button used to show which size conversion is used.
If you click on the button , you can get the other size conversions available

By selecting the correct size conversion type, you can see the different size conversions in the
sales order. When I select the size conversion , sizes changed as follows;

You can see the size conversion used in the button it-self.
Add parameter ID J31 to the user
Transaction: SU01
Enter user ID and press the button
Go to tab

Test scenario

Create another conversion type (Now I have 2 conversion types in the system) -> Configuration

Define Conversion Indicators for "UK" (Now I have 2 customer / vendor ID as "US" and "UK" and
one Material conversion ID as "MF") -> Configuration

Assign Conversion Types -> Configuration

Since I am going to use same customer and material, only variable I have is my user parameter.
Therefore based on the user parameter "UK" or "US", different conversion types will be determined.
Add conversion type to the grid characteristic -> Transaction: CT04
Same base size has different sizes, based on the conversion used.
Eg: Base size 580 is called as size 5 from the UK conversion, where as in US size conversion it is 6.

Set the parameter ID "J31" to "UK" -> Transaction: SU01

Create a sales order now.
o Material conversion ID - MF
o Customer / Vendor ID - US
o Parameter ID "J31" - UK
First I can see all sizes in the base size conversion

Click on to change the size conversion

Select the relevant size conversion type to see the values;
o Size conversion: "MF-UK"

You can see the base size 580 is now changed to size 5 in the UK size conversion
o Size conversion: "MF-US"

You can see the base size 580 is now changed to size 6 in the UK size conversion
Size conversion for printouts

The AFS size conversion functionality is enhanced to convert without considering an existing size
conversion user id (from user parameter "J31"). This new functionality is useful for the printing of
documents such as purchase order, order confirmation, delivery note and invoices. You can control the
kind of conversion by a new user parameter "J35".
Refer OSS note 137140 for more information on this.
SAP tables where the data is stored

When you have such a size conversion in place, it is necessary print the correct size conversion in all
print output types to the customer. For example, base size 580 is known only to your company. A
customer in UK accepts only it is printed as size 5 where as customer in US it should be printed as size 6
in the customer invoice.
Therefore it is necessary to know where the data is stored and where you can retrieve them for output
types.
Customer Vendor ID - KNVV / J_3AGCID
Material Conversion ID - MARA / J_3AGMID
Table for AFS Grid-Dimension Conversion - J_3AGDCONV

Base size is stored in the field J_3AGDCONV / J_3ASTXT
Converted size is stored in the field J_3AGDCONV / J_3AENTX8
In the schedule line table (VBEP), base sizes are stored as shown below



Author: Anupa Wijesinghe
E-Mail: anupaw@gmail.com / anupaw@learnsaptips.com
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