ELDERS FOR EDUCATION MINUTES: MEETING 23 JANUARY 2013.01.

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Heathers Home PRESENT: Heather, Donovan, Maureen, John APOLOGIES: Katrien, Lewis. Issue 1: EXPANSION: a request to expand to George. Decision: preferably no expansion until we have prototyped. However, if there as a good reason.. Action: none (POLICY: move slowly) Issue 2: MEMORANDUM OF UNDERSTANDING with Symphonia Discussion: around inviting rep from Symphonia to be board member/director. Decision: Agreed to leave out invitation and leave open. Action: Donovan to rewrite, circulate, if no comments, John to send to Symphonia Issue 3: Which schools for prototype etc Should E4e only work with S@CC schools? Decision: POLICY: E4E to work with any schools which meet criteria, not only S@CC schools. Action: all: put forward nominations for 4-6 schools for prototype John to develop criteria for selecting schools Maureen mentioned friend at Lentegeur who needed assistance. Decision: agreed that Maureen arrange meeting to see if E4e could assist POLICY: If the issue falls into Education E4E could help Issue 4: Wysetalk Maureen introduced idea - Wysetalk as software which E4e could use to communicate similar to Facebook. Free to NGOs Decision: to trial the system Action: Maureen to set up for trial 1st week Feb; Maureen to be initial administrator. (Ideally Maureen would distribute more info I did not find the website very useful!) Issue 5: Forming a Voluntary Association. Thanks to Donovan for template. We could not discuss because no time to read Decision: POLICY: pursue Voluntary Association. Action: All: read template carefully and prepare for next meeting at which we will attempt to finalise. Issue 5: Values What values does E4E aspire to? Decision: POLICY Agreed to finalise 4 values; Abundance & Inclusivity to be 1st 2.

Action: Heather to propose 2 more values for discussion & agreement at next meeting. Issue 5: Elder Conveners: how to recruit Discussion: we need 4-6 Elder Conveners for prototype schools. How do we recruit: Narrowcast (only to our network) vs broadcast: to everyone ie U3A, info sessions etc Decision: follow narrowcast until we have Info sessions organized. Action: John to send each a message to send to their networks & plan Info sessions All: send message to own network. Invite possible ECs to meeting to describe role and gain commitment. When agreed, allocate schools and start needs analysis Heather to prepare draft needs Analysis process to present at next meeting. Issue 6: IT & Website Discussion: how do we get a website? Funds: how do we pay for website domain name & hosting (+-R1000 pa) Decision: 1. All TT to contribute R100 as seed money send to Maureen 2. Maureen to obtain domain name (efe.org.za) and set up a shell on Weebly. Maureen agreed to hold (& spend) moneys until bank account set up (Thanks!) 3. Lewis to send all his design for the website. We need to start populating pages with content. Issue 7: Marketing Action: Heather to set up meeting with Stefaan NEXT MEETING: Thursday 7 February; 10.00 12.00 at Johns home JOHNS ADDITION 1. I went to a Schools Leadership COP at Bridge and met 2 ILGs from 2 districts in Cape Metropole. They provided a good description of how the system worked at District level. Maybe invite them to address E4E?? 2. I met with Camilla Swart, W Cape Bridge rep. She agreed to share NGOs on their database when appropriate. She also argued that we should contact District Managers from WCEd who could help us select schools. This contrary to our decision not to work through WCEd, but to fly under the radar Thoughts?