Session 22

NSLDS ­ Transfer 
Student Monitoring 
Jim Yoder
&
Ron Bennett
Session Objectives

• Understand responsibility of 
monitoring mid­year transfers 
•  Learn basic steps of Transfer 
Student Monitoring (TSM) process
•  Identify options for performing 
TSM
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What is Transfer Student 
Monitoring (TSM)?
The process by which NSLDS provides 
financial aid history information for mid­
year transfer students directly to schools 
that request it.

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Who is considered a mid­year 
transfer?
• Students that transfer from one school to 
another during the same award year (July 1­
June 30)
– Includes students who were enrolled at another 
school on July 1 or later and subsequently 
transferred to another school (summer school)
– Does not include students whose enrollment at 
another institution ended during a previous 
award year
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How does the TSM process 
help schools?
• Reduces administrative burden 
• Manages student eligibility 
information
• Notifies automatically when 
changes affect eligibility 
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The TSM Process
• Inform ­ School informs NSLDS of 
students to be monitored
• Monitor ­ NSLDS monitors data 
received and determines who to notify
• Alert ­ NSLDS alerts new school of 
relevant changes
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TSM ­ Inform

• School informs NSLDS which 
students to monitor
• Must Include:
– Applicant identifiers
– Enrollment Begin Date
– Monitor Begin Date (optional)
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TSM ­ Inform
• Inform Input methods:
– Web
• Transfer Monitoring List
– Batch
• Send data file to NSLDS
• TRNINFIN – School batch inform file
• TRNINFOP – Error/Acknowledgment file
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TSM ­ Inform

• Batch File
– Record length = 150 bytes
– Header, Detail and Trailer records

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TSM ­ Inform
• Batch File
– Detail Record (one per student)
• Applicant identifiers
• Enrollment Begin Date
• Monitor Begin Date
• Request Indicator
• Delete from Monitoring and Alert list
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 TSM ­ Inform
• After informing NSLDS of mid­year 
transfers, a school must:
– Wait at least 7 days before disbursing aid 
• Unless:
– School verifies financial aid history on 
NSLDS web site
• Or:
– School receives an Alert during 7 day period 11
TSM ­ Monitor
What does NSLDS monitor?
• Changes in Pell Grant and Loan data
– New originations 
– New, changed, or cancelled 
disbursements
– Changes in award amounts
– Changes in Loan Outstanding Principal 
Balance 12
TSM ­ Monitor
Why does NSLDS monitor?
• Because changes since the last 
ISIR record or Alert was generated 
could impact student’s eligibility.

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TSM ­ Monitor
When does NSLDS monitor?
• From Monitor Begin Date
– Date student is added to list (default)
– Future date entered by school
• To the 91st day after Enrollment Begin 
Date
– Stops automatically
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TSM ­ Alert
What is an Alert?

The notification from NSLDS that 
there has been a change that may 
impact a student’s eligibility

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TSM ­ Alert
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TSM ­ Alert
When does NSLDS send an Alert?
• Weekly

How does NSLDS alert you?
• Email notification of Alert

Who does NSLDS alert?
• Only school(s) monitoring student  17
TSM ­ Alert
Alert Output Methods:
• Web
• Monitoring Alert Review 

• Batch
• TRLTRPOP – Report format
• TRALRTOP – Extract format 18
TSM ­ Alert

• Batch File
– Financial aid history data file ­ 
shows entire aid history
– Record length = 260 bytes
– Header, Detail and Trailer records

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TSM ­ Alert
• Batch File
– Detail Record includes:
• Aggregates, match flags, MPN
• Name history
• Overpayment record(s)
• Pell Grant payment record(s)
• Loan detail record(s)
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TSM ­ Getting Started
• Signup for TSM at 
www.fsawebenroll.ed.gov 
•  Create School Transfer Profile  
–  Email address to send alert notice
–  SAIG Mailbox of person to receive data 
file 
•  Org tab 
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TSM – Let’s go to the Web!

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TSM – Let’s Monitor a Student
Aimee is transferring to Hanners 
University

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TSM – Let’s Monitor a Student

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TSM – Let’s Monitor a Student

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 TSM – Let’s Monitor a Student
Gary is also transferring to Hanners University

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TSM – Let’s Monitor a Student

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TSM – Let’s Monitor a Student

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TSM – Let’s Monitor a Student

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 TSM
Any student on your Transfer Monitoring List will
display an Information Icon on the Loan History and
Pell Grant pages

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TSM ­ Student Monitoring Detail

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TSM ­ Alert
There has been a change in Aimee’s
eligibility
A loan disbursement she received at her
previous school has just been reported
What happens now? Ale
rt

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TSM ­ Alert

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TSM ­ Transfer Monitoring Summary 
Report     
• Request from the Report tab
• Provides user with a list of students that received alerts and
whether the alert was for a loan or Pell change

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TSM ­ Resources

• GEN­01­09
• Transfer Student Monitoring User 
Guide
• Transfer Student 
Monitoring/Financial Aid History 
Processes and Batch File Layouts
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We appreciate your feedback and comments
 We can be reached at:
• Phone: 1­800­999­8219
• Email:  nslds@pearson.com
• Web sites:
For Financial Aid Professionals:
www.NSLDSFAP.ed.gov
For Students:
www.NSLDS.ed.gov 36