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    Virtual Meetings: Set them up. Lead them well. Reach your goals.
    Virtual Meetings: Set them up. Lead them well. Reach your goals.
    Virtual Meetings: Set them up. Lead them well. Reach your goals.
    Ebook92 pages39 minutes

    Virtual Meetings: Set them up. Lead them well. Reach your goals.

    By Antoni Lacinai and Mike Darmell

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    About this ebook

    What is the difference between a physical meeting and a virtual? What is the same? What advice can you benefit from that will make your virtual meetings better?

    Organisations with offices spread across locations and even time zones, will use virtual meetings as a natural part of their communication and leadership. This guide is for the busy manager who quickly wants to get concrete tips. It will give you:

    Useful advice regardless of the type of meeting
    Practical tips regardless of virtual technology
    Concrete tips (and warnings) for each technical solution

    This is the second book that Communication expert Antoni Lacinai has written together with Meeting evangelist Mike Darmell.
    LanguageEnglish
    PublisherBooks on Demand
    Release dateFeb 28, 2017
    ISBN9789175696393
    Virtual Meetings: Set them up. Lead them well. Reach your goals.
    Author

    Antoni Lacinai

    Antoni Lacinai är en av Sveriges mest populära föreläsare och kommunikationsexperter. Han skriver krönikor i olika ledarskapsmagasin och blir intervjuad om kommunikation på bland annat SVT och TV4. Han har skrivit och medförfattat 14 böcker om kommunikation, mål, och möten. I mer än 25 år har han letat efter nycklar och insikter i hur vi människor kommunicerar. Denna bok är ett koncentrat av hans upptäckter.

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      Book preview

      Virtual Meetings - Antoni Lacinai

      Table of Contents

      Virtual meetings… so what?

      Who are the we?

      What do we mean by…?

      Video meetings

      Phone meetings

      Webcast

      Webinar

      Shared desktop

      Synchronous communication

      Asynchronous communication

      What are the experts’ views?

      Pros and cons of virtual meetings

      When to meet virtually and when to meet physically

      General advice on meetings

      Make time for planning

      Decide the purpose and the goal of the meeting

      Purpose

      Goal

      Plan your milestones

      Prepare the right methods… to suit the meeting

      Be on time

      See and smile

      Agree on your meeting rules

      In longer meetings: have some breaks and energisers in the plan

      Create participation and interaction

      Give information asynchronously. Treat information synchronously.

      Finish on time

      Summarize and reflect

      Do what you agreed to do

      General advice regardless of virtual technology

      Send a gentle reminder

      Cultivate the relation and not just the question at hand

      Maintain full focus in the virtual meeting

      To multitask or not to multitask? That is the question...

      What are we doing during a phone meeting?

      Be on time… right on time!

      Keep time zones in mind

      Sit in different locations

      Don’t have any disturbances around you

      Learn the technology well

      Get good stuff – for everyone

      Make game rules including the use of technology

      Don’t get too attached to one technology

      Keep track of who is speaking – and who isn’t

      Keep it short

      Utilise asynchronous communication

      Meeting tips for different types of virtual technology

      Tips for the phone meeting

      Tips for the video meeting

      Tips for the web meeting (webinar)

      Tips for email

      Questions regarding voicemail and SMS

      Adapted methods for virtual meetings

      Brainwriting

      The decision meeting

      Shared goal/purpose/vision etc

      Our final thoughts

      A special thank-you

      More books by us

      Virtual meetings… so what?

      Ericsson asked…

      Telia asked…

      Volvo asked

      "We know you can help us get better

      at leading meetings. But what advice

      can you give on virtual communication?

      Virtual leadership? Virtual meetings?"

      We squirmed a bit and gave a few quick tips, explaining that 80% are the same. But the other 20%… well, we didn’t really have much to say about that. Because the truth is that we are not too fond of virtual meetings!

      Maybe we shouldn’t say that – especially to you, who just bought this book. Not to you, who might well think virtual meetings are the best invention since sliced bread.

      We have a preference for physical (meatspace) meetings and believe in their power to drive people and organisations forward, but we realise they aren’t always practical, economical or good for the environment; road, rail or air, you spend time and money, and leave a carbon footprint. Of course, many of us would like to scrap meetings altogether, but it’s undeniable: interaction with colleagues (clients, suppliers, ‘partners’ in general) is important – wherever they are. Virtual meetings are an opportunity to communicate, discuss, strategise and build rapport – whatever the distances, however scattered the participants. Companies and organisations with ‘global reach’ spread across multiple locations and time zones use virtual meetings, remote teamwork, cloud-based collaboration spaces… all challenges to people – like you, probably – who place a high value on good communication between individuals, across silos and within groups.

      With so many of our clients asking the same question, we accepted that it is time to delve deep into virtual meetings. We have interviewed wise, knowledgeable, experienced people; we’ve read their books and others’, and trawled the Internet; we’ve asked ourselves and drawn on our own experience –as employees of big companies and as independent consultants. As consultants,

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